Hold Pickup Locations Table

The Hold Pickup Locations table allows you to group locations from the Branches table into hold pickup locations, and to define a label to display when those locations are used as hold pickup locations. The system uses the Hold Pickup Locations table in the following ways:

• When you place a hold and the Limit pickup locations to those in the Hold Pickup Locations table option is enabled, the system limits your choice of pickup location to the locations in this table.
• When you request an item in the WebPAC and the system is configured to allow patrons to choose a hold pickup location, the system displays the available pickup locations from this table.
• When you view holds in the WebPAC or in Express Lane, or print paging slips, hold slips, and hold notices, the system substitutes the label from the Display Name element for the label from the Branches table associated with the selected hold pickup location. For example, if the branch name for the location "main" is normally "Main Stacks," the hold pickup location name might be "Main Library Circulation Desk."
• When you generate a title- or volume-level page, the system consults the Paging Priority element to determine which hold pickup locations to page and in what order.
• When you fill a hold and the Agency Holds product has been set up, the system consults the Agency element to give priority to holds at pickup locations within the same agency.
• When you view an item or view an entry in the Outstanding Holds Report, and the item is on the holdshelf, the system substitutes the label from the Display Name element for the label from the Branches table associated with the hold pickup location. For example, if the branch name for the location "main" is normally "Main Stacks," the hold pickup location name might be "Main Library Circulation Desk".

 Under the following conditions, Sierra displays the branch name instead of the Display Name from this table:

You can access the Hold Pickup Locations table via the following menu path:

For information on modifying this table, see Maintaining System Parameter Tables and Maintaining Circulation Parameters.

For more information, see Functionality Information and Data Elements.

Functionality Information

Maximum Number of Entries

The Hold Pickup Locations table can contain a maximum of 500 entries.

Table Read Top to Bottom

When determining paging priority, the system reads the Hold Pickup Locations table from top to bottom. If a location is associated with two pickup location entries, the entry that contains the location you want to page should appear above the location you do not want to page.

Adding Locations and Title Priority Paging

If your library uses Title Priority Paging and you add a new entry to the Hold Pickup Locations table, you must also edit every other entry in the table to assign a Paging Priority value for the new pickup location. If you do not assign paging a paging priority for the new location, the system supplies a priority of 999.

Include All Locations in the Hold Pickup Locations Table

Innovative recommends including all locations from the Branches table in the Hold Pickup Locations table, even those that do not typically serve as hold pickup locations or where holds are not normally allowed. This ensures correct display even for holds placed under unusual circumstances, such as staff error or a special request.

Data Elements

Each entry in the Hold Pickup Locations table contains the following elements:

Element	Description
Display Name	The name that appears in the public display for the hold pickup location. You can enter a maximum of 31 characters in this field. If your system has been set up to offer more than one language to users, you can enter a different display name for each language.
List of Locations	The location codes from the Branches table for which the system should substitute the Display Name label when the location is used as a hold pickup location. To associate a new location code with the current hold pickup location, choose Add Row and select the new location from the drop-down list. To remove a location from the hold pickup location, select the location and choose Delete Row.
Paging Priority	A table that describes the order in which the system should page every other hold pickup location when you generate a title- or volume-level page for a hold with the current pickup location. For example, if the system contains the pickup locations North, South, East, and West, and you place a hold for pickup at West, the Paging Priority element of the West entry determines the order in which the system pages North, South, and East. (The current location does not display in the Paging Priority table because the system always pages the hold pickup location first.) To add a location to the Paging Priority table, you must add an entry for the location to the Hold Pickup Locations table. Possible paging priority values are a number from 0 to 999. A value of 0 means that the system does not page this location; a value between 1 and 999 represents the order in which to page the location, with 1 being the highest priority. For more information, see Setting Paging Priorities. The default value for new entries is 999. This element displays only if your library uses Title Priority Paging and does not affect item-level paging. For further information, see Title-level Paging and Using Title Paging Lists.
Agency	The agency to which the hold pickup location belongs. The system compares this value to the AGENCY fixed-length field of item records when filling agency holds. Possible values are agencies defined in your library's Agency table. A value of 0 prevents the system from considering agency when filling holds, even if 0 is associated with a value in the Agency table. This element displays only if your library has acquired Agency Holds.