Fixed-length Fields in Patron Records

The following table describes the fixed-length fields found in patron records. Both the short label and default long label (if one exists) are shown.

Patron Record Fields
Field Number Field Label Description Code is Data in Field Entered by Limits Examples
051 BIRTH DATE
or Birth Date		 Optional field containing the birth date of the patron. To have this code enabled at your library, contact the Help Desk. month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) organization Single entry in valid date format 12-02-74 or 20-01-68
101 BLK UNTIL
or Block Until		 The date until which the patron is blocked from using library services. See Assessing Overdue Penalty Points. month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) system N/A 12-02-03 or 20-01-03
163 CIRCACTIVE
or Last Circ Activity		 The most recent date when one of the following circulation activities was performed for or by the patron:
The system does not assign a date to this field until one of these activities occurs. For information about how backdated checkins populate this field, see Backdating Checked-in Items. 		month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) system N/A 10-10-03
095 CL RTRND
or Claims Returned		 Count of the number of items the patron has "claimed returned." numeric system N/A 1
050 CUR CHKOUT
or Current Checkouts		 A count of the total number of items the patron currently has checked out. numeric system N/A 4
102
103
124
125 		CUR ITEMA (Current Item A)
CUR ITEMB (Current Item B)
CUR ITEMC (Current Item C)
CUR ITEMD (Current Item D) 		Total number of items the patron currently has checked out from library-defined categories A, B, C, and D. See the Item types & locs for category A, Item types & locs for category B, Item types & locs for category C, and Item types & locs for category D circulation options.

This field is for system use and is not a real-time indicator of a patron's item category checkouts. The value in a CUR ITEM<x> field can exceed the patron's actual number of checked-out items from that category. The system increments the field when a patron checks out items, but does not reduce it when items are returned. Instead, when a patron attempts to perform a transaction, the system checks the value of this field against the patron's actual checkouts. If the values do not match, the system resets the CUR ITEM<x> fields. 		numeric system N/A CUR ITEMA: 1
CUR ITEMC: 3
043 EXP DATE
or Expiration Date		 The expiration date of the patron's borrowing privileges. month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) organization Single entry in valid date format 08-07-98 or 14-08-2002
055 HLODUES
or Highest Overdues		 The highest level of overdue notice (1 = first overdue, 2 = second overdue, etc.) among all overdue notices recently sent to the patron. The Highest Level Odue element of the Patron Blocks table specifies the maximum number of notices a patron can receive before the patron is blocked.

This field is for system use and is not a real-time indicator of a patron's overdue levels. It increments when a patron receives an overdue notice, but it does not decrement when overdue items are returned. Instead, when a patron attempts to perform a transaction (such as checking out an item or placing a hold), the system checks the value of this field against the # OVERDUE field in each item checked out to the patron. If the value in the HLODUES field does not match the highest value in the # OVERDUE field, the system resets the HLODUES field.

By default, this field does not display unless your library has requested it. 		numeric system N/A 2
053 HOME LIBR
or Home Library		 The code for the patron's home library.

Note that the Home Library field is required if your library has multiple ILL departments. Innovative highly recommends that you always enter a Home Library field.

 a valid location code organization Maximum code length: 5 characters swest
122 ILL REQUES
or ILL Request		 Total number of interlibrary loan items that have been acquired for the patron since the ILL function was installed.

If your library set the Limit Maximum ILL Requests Per Interval circulation option to "YES," the system increments this field whenever an ILL request is placed for or by the patron (i.e., the field represents the total number of ILL requests placed for the patron, not the total number of items that were acquired to fulfill the patron's ILL requests). 		numeric system N/A 23
263 LANG PREF Preferred language. alphabetic organization eng 3
056 MBLOCK
or Manual Block 		Manual patron block. A value in this field prevents the patron from checking out items. The values of this field represent various common reasons a patron might be blocked.

Do not remove the "NO BLOCK" code from the table of valid codes and definitions; you cannot unblock patrons if you delete the "NO BLOCK" code. 		lowercase alphabetic or numeric organization Maximum code length: 1 character

Maximum number of codes: 32

Maximum length of code definitions: 25 characters
CODE DEFINITION
b CHECK BOUNCED
a INVALID ADDR
- NO BLOCK
096 MONEY OWED
or Money Owed		 The amount of money the patron owes in fines and charges. numeric with separators and currency symbols system N/A $3.00
268 NOTICE PREF
or Notice Preference		 The notification preference indicated by the patron in My Account on the Web. lowercase alphabetic system Maximum code length: 1 character
CODE DEFINITION
z EMAIL
a PRINT
p PHONE
- NO LABEL
105 OD PENALTY
or Overdue Penalty		 Number of overdue penalty points the patron has accrued. See Assessing Overdue Penalty Points. numeric system N/A 10
047 P TYPE
or Patron Type		 The type of patron. Used to define groups of patrons that may have different borrowing privileges. See Patron Type Table. numeric (0-1999) organization Maximum code length: 4 characters

Maximum number of codes: 2000
CODE DEFINITION
2 Community Borrower
158 PAT AGENCY
or Patron Agency		 The AGENCY to which the patron belongs. This field is available only if your library obtained the Consortium Management Extensions product. numeric (0-255) organization Maximum code length: 3 characters

Maximum number of codes: 256

Note that Innovative can increase the maximum number of PAT AGENCY codes allowed at your library from 256 to a number of your choosing. For more information, contact Innovative.

 145
044
045 		PCODE1 (Patron Code 1)
PCODE2 (Patron Code 2) 		Your organization determines the name and purpose of these fields, their codes, and the codes' definitions. Commonly used as statistical category fields. These fields are maintained using the Fixed-length Codes File. lowercase alphabetic or numeric organization Maximum code length: 1 character

Maximum number of codes: 32

Maximum length of code definitions: 25 characters 		PCODE1: ASSOC. PROF.
PCODE2: BUSINESS
046 PCODE3
or Patron Code 3		 Your organization determines the name and purpose of this field, its codes, and the codes' definitions. Commonly used as statistical category fields. See Pcode 3 Table. numeric (0-255) organization Maximum code length: 3 characters

Maximum number of codes: 256

Maximum length of code definitions: 31 characters, only 17 of which display in circulation statistics reports 		PCODE3: 115
126 PCODE4
or Patron Code 4		 Your organization determines the name and purpose of this field, its codes, and the codes' definitions. Commonly used as statistical category fields for patrons. See Pcode 4 Table.

This field is available only if your organization has acquired the Consortium Management Extensions product. 		numeric organization Maximum code length: varies

Maximum number of codes: varies

Maximum length of code definitions: varies 		PCODE4: 1
104 PIUSE Optional field containing a count of photocopy use by the patron. See Incrementing Patron Copy Use Count. numeric system N/A 58
054 PMESSAGE
or Patron Message		 A code corresponding to a library-defined patron message. A value in this field causes the system to display the corresponding message text when the patron attempts to check out, renew, or hold an item. Specific values are open for local definition.

Do not remove the "NO MESSAGE" value from the table of valid codes and definitions; you cannot remove messages if you delete the "NO MESSAGE" value. 		lowercase alphabetic or numeric organization Maximum code length: 1 character

Maximum number of codes: 32

Maximum length of code definitions: 25 characters
CODE DEFINITION
c CHECK CARD
a CHECK ADDRESS
- NO MESSAGE
269 REG ON REC
or
Registrations on Record		 Number of seats in program sections for which the patron is currently registered. This field is available only if your library has acquired the Program Registration product. numeric system 0-9999 4
270 TOTAL REG
or Total Registrations		 Total number of seats in program sections for which this patron has ever registered, including current registrations. This number excludes seats for which the patron was registered, but for which registration was cancelled. This field is available only if your library has acquired the Program Registration product. numeric system 0-9999 16
271 TOT ATTEND
or Total Programs Attended		 Total number of program sections this patron has attended, including current programs. This field is available only if your library has acquired the Program Registration product. Note that this field is maintained manually, and the Tracking Attendance feature does not update it. numeric organization 0-9999 10
048 TOT CHKOUT
or Total Checkouts		 A count of the total number of items the patron has checked out. numeric system N/A 4
049 TOT RENEW
or Total Renewals		 A count of the total number of items the patron has renewed. numeric system N/A 2
052 UNUSED Not used. N/A N/A N/A N/A
160 VP CENTRAL
or VP Central		 The system assigns the relative position of the INN-Reach Central Server to this field when a virtual patron record is created. numeric system N/A 3
297 WAITONREC
or
Waitlists on Record		 Number of seats in program sections for which the patron is currently waitlisted. This field is available only if your library has acquired the Program Registration product. numeric system 0-9999 2