Viewing the Saved Notices Table

To use the Notices function, you must have permission to generate at least one type of circulation notice. To generate notices for all locations, you must be assigned permission 363 (Send notices for All locations). To create, edit, or prepare auto notice jobs, you must be assigned permission 366 (Auto Notices). For more information, see Permissions Used by Sierra.

If your library has configured the notices function to use either the Save Parameters or Auto Notices setting, the system displays the Saved Notices table when you access the Notices function.

The columns in the Saved Notices table vary depending on whether you are using the Save Parameters or Auto Notices setting, and whether your library has enabled the Print Templates feature. These columns display the following information:

Job Name: The name assigned to the saved notices job.
Location: The location(s) for which these notices are generated.
Notice Type: The type(s) of notices prepared and sent when this notices job is run.
Auto (Auto Notices setting only): Whether these notices are generated automatically.
Printer: The printer to which these notices are sent.
Template (if Print Templates are enabled): The print template selected for this notices job.
Login: The last login used to modify this notices job.
Last Time Sent: The date and time when these notices were most recently sent. The system updates the Last Time Sent only for notices that are cleared.

The system does not limit the number of notices jobs that you can save in the Saved Notices table. Depending on your system configuration, you might notice an impact on system performance as the table approaches 1,000 entries.

You can use the Saved Notices table to:

view saved parameters for a notices job
create and modify notices jobs
prepare notices

Viewing the Saved Parameters for a Notices Job

To view the saved parameters for a notices job, select the entry you wish to view and choose the Edit button. By default, the Saved Notices table displays notices jobs that were assigned to the following locations only:

the Locations Served assigned to your login
a single branch location within your Locations Served

The system does not display notices jobs for all locations, or for a Locations Served or branch location outside your login's Locations Served. Note that if your login is not associated with a location code in the Locations Served table, the Saved Notices table shows all jobs, but you cannot edit, delete, or prepare jobs.

Notices Administrator Feature

If the Notices Administrator feature is enabled, the system displays all saved parameters.

Modifying the Saved Notices Table

You can create and delete notices jobs in the Saved Notices table, and you can modify parameters for existing notices jobs.

Creating a Notices Job

To create a new set of notice parameters and save them as a notices job:

Choose File | New or the New icon.
Select the notice type and the notice parameters.
Save the parameters.
To return to the Saved Notices table, choose File | Close or the Close icon.

Deleting a Notices Job

To delete a set of notice parameters saved as a notices job:

Select the entry that you want to delete.
Choose File | Delete or the Delete icon.
When prompted, choose Yes to confirm the deletion.

Editing Notice Parameters for a Notices Job

To edit a set of notice parameters saved as a notices job:

Select the entry that you want to edit.
Choose File | Edit or the Edit icon.
Select the notice parameters.
Save the parameters.
To return to the Saved Notices table, choose File | Close or the Close icon.

Preparing Notices

To prepare notices using a notices job saved in the Saved Notices table:

Select the entry you want to use.
Choose the Prepare icon.

For more information, see Preparing Notices and Sending Prepared Notices to Patrons.

See also:: Using Circulation Notices; Performing Notices Administrator Functions; Selecting Notice Parameters; Saving Notice Parameters; Preparing Notices; Viewing Notice History