Checking In a Held Item at the Pickup Location

When you check in an item that can satisfy a hold and the requested pickup location is your location, or a Locations Served is not assigned to your login, the system does the following (regardless of the item's owning location):

  1. Determines the loan rule to apply if the patron for whom the item is held checks out the item. The loan rule determines:
    • The number of days that the item can remain on the holdshelf (that is, the number of days the requesting patron has to pick up the item). The system calculates the maximum time by adding the value of the Time To Pickup element to the current date.
    • The text of the pickup notice. The system uses the Text Pickup Notice element of the loan rule to determine the appropriate pickup notice text in the Text of Circulation Notices table. (If the Text Pickup Notice value is '0', the system does not generate a pickup notice.)
    The system does not assign the loan rule to the item; it uses the loan rule for the above holdshelf calculations only.
  2. Consults the Days Closed table to determine the pickup location's closed days. For each day the pickup location is closed, one day is added to the time the item remains on the holdshelf. For example, if the loan rule allows the patron seven days to pick up an item, but the library is closed on two of those days, the pickup time is extended to nine days.
  3. Updates the item STATUS to '!' (ON HOLDSHELF).
  4. Removes any in-transit messages from the item record.
  5. Prompts you to print a hold slip for the item with the following message

Put on holdshelf at <pickup location code> for <patron name> .p<xxxxxxx>.
Pickup notice will be printed.
Print slip to place in book?

To print a hold slip, choose Yes. To continue without printing a hold slip, choose No.

Note that if you elect to print a hold slip and your login has yet to save printer settings, a Print Service dialog box appears. If you want the system to use the same printer each time your login checks in an item that can satisfy a hold, you must check the Save this printer selection checkbox. For more information, see Printing with Print Templates.

  1. Generates a hold pickup notice using the text determined by the applicable loan rule.

See also:
Determining Item Destination at Checkin
Hold Slips
Checking In an Item that Can Satisfy a Hold
Checking In an Item that Satisfies an INN-Reach Hold