Adding and Removing Items from the ASRS Machine

To perform ASRS maintenance, you must be assigned permission 365 (ASRS Maintenance). See Permissions Used by Sierra for more information.

You can add or remove one record or multiple records from the ASRS machine. When you add or remove items, the system updates the item records accordingly.

To delete item record inventory from the ASRS system, you must first discharge the physical item(s) from the ASRS bin. Removing an item record before the physical item has been sent from the ASRS inventory may result in that record becoming unrequestable or otherwise inaccessible. In this event, an error message is generated and it will then be necessary to re-store or re-add the item in the ASRS bin at the ASRS machine terminal.

Adding or Removing One Record

Perform the following steps to add or remove one item from the ASRS machine:

Choose ASRS Maintenance from the Function list.
In the Add/Remove pane, specify whether you want to add or remove ASRS items.

Add Items: Select the Add items to ASRS location option. Then choose the ASRS location to which you want to add items in the drop-down list.
Remove Items: Select the Remove items from ASRS option.

In the Source pane, choose Scan from the drop-down list.
Key or scan the barcode of the item you want to add or remove. If the item record has a barcode and its STATUS is one of the following, the system sends an Inventory Add or an Inventory Delete message to the ASRS machine for the item.

Adding Items: '-' (AVAILABLE)
Removing Items: '-' (AVAILABLE); 't' (IN TRANSIT)

Note that the names "Inventory Add" and "Inventory Delete" are a bit misleading, as item record inventory is not created or deleted within the ASRS machine until the item is physically added to or removed from the bin.

The system displays the following information about the item record:

Record: The item's record number.
Barcode: The item's barcode number.
Status: Whether the item was successfully added or removed.

If the item was successfully added or removed, the system updates the item.

Adding or Removing Multiple Records

Perform the following steps to add or remove multiple items from the ASRS machine:

Create a review file of item records to add or delete.
Choose ASRS Maintenance from the Function list.
In the Add/Remove pane, specify whether you want to add or remove ASRS items.

Add Items: Select the Add items to ASRS location option. Then choose the ASRS location to which you want to add items in the drop-down list.
Remove Items: Select the Remove items from ASRS option.

In the Source pane, choose Review from the drop-down list. A drop-down list of review files displays.
Select the review file.
Choose the Process button. The system sends an Inventory Add or an Inventory Delete message to the ASRS machine for each item record in the review file that has a barcode and whose STATUS is '-' (AVAILABLE). Note that if an item has a barcode and its STATUS is 't' (IN TRANSIT), the item record can be removed from the ASRS inventory, but it cannot be added.
Depending on the number of item records you process, a progress bar may display as items are processed. To stop the system from processing the items, choose Cancel. Note that this action does not undo the effect on items that are already processed (i.e., records that were successfully modified remain modified).

The system updates the item records added to or removed from ASRS, then displays the following information about the records processed. (No information displays on item records that were not processed.)

Record: The item's record number.
Barcode: The item's barcode number.
Status: Whether the item was successfully added or removed.

How the System Updates Items During ASRS Maintenance

For each item that was successfully added to the ASRS machine, the system performs the following steps:

Creates an OLD LOC variable-length field in the item record.
Copies the current value of the item's LOCATION fixed-length field to the OLD LOC field.
Assigns the ASRS location you chose in the Add/Remove pane to the LOCATION field.
(ASRS Interface Version 2 only) Changes the item's STATUS to 't' (IN TRANSIT).

For each item removed from the ASRS machine, the system performs the following steps:

Copies the current value of the item's OLD LOC variable-length field to the item's LOCATION fixed-length field.
Removes the OLD LOC field.
(ASRS Interface Version 2 only) Changes the item's STATUS to 't' (IN TRANSIT).

See also:: ASRS Interface; Checking in an ASRS Item; Creating Lists (Review Files); How ASRS Items Are Processed; Requesting ASRS Items (Sierra); Requesting ASRS Items (WebPAC); Setting up the ASRS Interface Product