Creating Blanket Purchase Orders

To enable the blanket purchase order functionality, contact Innovative.

Sierra supports blanket purchase orders throughout the ordering, claiming, and invoicing processes. During the process of creating an order record, you can enter the blanket order number in the Blanket PO variable-length field. After you have entered this number in the order records, you can use the blanket order number to:

retrieve all order records with a specific blanket order number using Advanced Word Searching
automatically print all orders with the same blanket order number on the same purchase order
view and sort order records by blanket order number during the processing of EDIFACT order responses (requires EDIFACT Ordering)
automatically print all claims or cancellations for orders with the same blanket order number on the same form when using print templates
retrieve all orders during invoicing with the same blanket order number

To use blanket purchase orders during purchase order printing, you must choose the "Multi Titles" format in the PO printing format Acquisition option or enable print templates for purchase orders.

Innovative recommends limiting blanket purchase orders to no more than 500 lines, which is the maximum number of lines each invoice can hold. All blanket purchase orders over 500 lines must be truncated during invoicing in order to process the invoice. Sierra creates a line in the invoice for each fund used. For example, an order with three copies, each charged to a different fund, counts as three lines in the invoice.