Fixed-length Fields in Holdings/Checkin Records

The following table describes the fixed-length fields found in checkin records. Both the short label and default long label (if one exists) are shown.

Checkin Record Fields
Field Number	Field Label	Description	Code is	Data in Field Entered by	Limits	Examples
039	CLAIMON or Claim On	The date the next expected issue on the attached checkin card will display as "LATE". Each time the checkin record is accessed, the system automatically recalculates this date by adding the specified "days before claim" to the next expected date.	month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy)	system	N/A	10-06-03 or 06-10-03 (if the next issue is expected 09-06-03 and "days before claim" is 30)
038	COPIES or Copies	The number of copies to be checked in on this checkin record. NOTE: The COPIES field is intended for use by organizations that do not have item records (organizations using only Acquisitions or Serials, for example). If your organization uses the COPIES field and item records, use of the field is determined by cataloging policy.	numeric	system (checkin record)	Maximum number of copies: 1,000 for bibliographic records 255 for checkin records 1,000 for order records	2
137	ECHECKIN or E-Checkin	To use this field, your organization must have the Serials E-Checkin Server, Product 509. Serials that will be checked in via Serials E-Checkin must have the ECHECKIN fixed-length field set to "TRUE" (and the MEDIA fixed-length field set to "PRINT" or "EJOURNAL"). See Serials E-Checkin Overview.	alphabetic	organization	Maximum code length: 1 character	CODE DEFINITION y true - null
035	LABEL TYPE or Label Type	Controls the printing of labels during serials check-in. Labels are divided into two sections: spine portion and pocket portion. Each portion may have up to 3 different formats for what information prints and in what order, creating 9 possible combinations. Each code represents one of these combinations. Your organization determines the definitions for each code (the formats) and maintains them in Admin Corner.	lowercase alphabetic (code) numeric (format definition)	organization	Maximum length of code: 1 character Maximum length of format definition: 1 character	Combination Code Spine label format Pocket label format n no label no label a (default) 1 1 b 2 1 c 3 1 d 1 2 e 2 2 f 3 2 g 1 3 h 2 3 i 3 3
040	LOCATION or Location	Shelving location or branch. For multiple locations, see the variable-length field LOCATIONS. The same set of codes is used for the LOCATION field recorded in the bibliographic, item, order, and checkin records. NOTE: If you are using the system for cataloging, use of the LOCATION codes is determined by cataloging policy. Your organization defines the codes, which are stored in one file for use in bibliographic, order, item, checkin, patron, and course records. (In patron records, the codes are used in the HOME LIBR field.)	lowercase alphabetic or numeric	organization	Maximum number of codes: 900 (expandable to 3600) Maximum code length: 5 characters Maximum length of code definitions: 25 characters Maximum 100 LOCATION fields in one order record.	CODE DEFINITION main Main Library
159	MEDIA TYPE or Media Type	To use this field, your organization must have the Serials E-Checkin Server, Product 509. Serials that will be checked in via Serials E-Checkin must have the MEDIA fixed-length field set to "PRINT" or "EJOURNAL" (and the ECHECKIN fixed-length field set to "TRUE"). See Serials E-Checkin Overview.	alphabetic	organization	Maximum code length: 1 character	CODE DESCRIPTION p print e e-journal - null
121	PCOUNT or Piece Count	Used by the Counting Pieces Received function. Call Innovative to have statistics collection enabled. A running total of some or all of the pieces or serials received. The values in the UPDCNT field determines whether all pieces are added in the total. To collect accurate statistics, you must set this field to zero in every checkin record at the beginning of each reporting period. This can be done with Rapid Update or by editing the records individually. Note that your organization can generate statistical reports from the numbers contained in the PCOUNT field. Reports can be limited to particular values of the UPDCNT field, e.g., you can generate a report that will allow your organization to inform an accreditation organization exactly how many pieces of microfiche or microfilm were received during the count period.	numeric	system	N/A	PCOUNT: 20
041	RLOC or Recv Location	The receiving location (ship to address). The code is linked to a 27-character name and an address of 4 lines of up to 30 characters each. (Note that Chinese sites can request a special address file that accommodates up to 30 braced Chinese diacritics in each line.) The code in this field on a checkin record determines what return address prints on serial issue claim forms. The three-character code and the associated address are stored in the Receiving and Billing Locations table.	lowercase alphabetic or numeric	organization	Maximum code length: 3 characters Maximum number of codes: 2000 Maximum length of code name: 27 characters	CODE DEFINITION a12 Acq Dept
036 037 118 119	SCODE1 (Serial Code 1) SCODE2 (Serial Code 2) SCODE3 (Serial Code 3) SCODE4 (Serial Code 4)	Your organization determines the name and purpose of these fields, their codes, and the codes' definitions, except 'b' in either SCODE1 or SCODE2 (which means "when printing checkin labels, break the call number into separate lines whenever a space appears in the call number."). SCODE2 is the default field for suppressing records in the INN-Reach Catalog.	lowercase alphabetic or numeric	organization	Maximum code length: 1 character Maximum number of codes: 32 Maximum length of code definitions: 25 characters	SCODE2: s
120	UPDCNT or Update Count	Used by the Counting Pieces Received function. The system defines the action associated with a code. Your organization defines the statistic associated with a code. Note that your organization can generate statistical reports from the numbers contained in the PCOUNT field. Reports can be limited to particular values of the UPDCNT field, e.g., you can generate a report that will allow your organization to inform an accreditation organization exactly how many pieces of microfiche or microfilm were received during the count period.	lowercase alphabetic	organization	Maximum code length: 1 character	A one-letter code determines which of three actions the system will take for each serial when it is checked-in: Range of Codes Action a-i Automatically increment the PCOUNT field with the number of copies received. j-r Ask the operator for the number of pieces received. s-z Do not update the PCOUNT field; do not ask for the number of pieces received. Your organization determines the use of each code for statistical purposes, e.g., m might mean microfiche and p might mean "pocket parts". In both cases the system-defined action for the code remains the same: the operator will be asked to enter the number of pieces received.
042	VENDOR or Vendor	Library defined field for the vendor who handles the order. Determines the vendor that prints on the purchase order (unless the order record's VEN ADDR variable-length field has a value). In a checkin record, this field identifies the vendor who supplies the serial and determines the mailing address that prints on serial issue claim forms. The code in this field links to the vendor record's VENCODE variable-length field. If a vendor record does not exist, you can enter: the code "NONE" in this field the vendor and its address in the order record's variable-length field VEN ADDR	lowercase alphabetic or numeric	organization	Maximum code length: 5 characters Maximum number of codes: 750 (with option to increase to 1500 or 3600) Names and address lines/length: 4 or 5 lines of 28 characters each	CODE DEFINITION bna Blackwell North America