Variable-length Fields in Holdings/Checkin Records
NOTE
If your library uses monographic holdings, checkin records are called holdings record. See Creating Holdings Records for more information.
The following table describes the variable-length fields found in holdings/checkin records. Both the short label and default long label (if one exists) are shown.
NOTE
The variable-length fields listed in this section are the standard fields. Your organization's setup may vary.
| Holdings/Checkin Record Fields | ||||||
|---|---|---|---|---|---|---|
| Field | Description | Field Group Tag or Default MARC Tag | Data in Field Entered by | Limits | Examples | |
| AFFILIATION | If your library uses the version of ERM intended for consortia, this field indicates which library's coverage table stores the resource's coverage data. | a | organization | Maximum 10,000 characters | eUCNW | |
| BIND INFO
or Binding Information |
Binding instructions: color and type of binding, special instructions, etc. Enter line breaks by using the '$'. This field prints out on binding slips and pull-slips. | w | organization | Maximum 10,000 characters | wred buck$Remove covers | |
| BIND TITLE
or Binding Title |
The title as it appears on the binding, if it is different from the TITLE field in the bibliographic record. Enter line breaks by using the '$'. | b | organization | Maximum 10,000 characters | bAmerican$Journal$of$Political$Science | |
| CALL #
or Call No. |
Call number. The item's call number. The call number in the holdings/checkin or item record is used preferentially in most system functions such as printing or displaying. If there is no call number in the holdings/checkin or item record, the call number in the bibliographic record is used. | c | organization | Maximum 10,000 characters | c090 |aBS1234 .K34 1990 | |
| CAPTIONS | Captions. If your system is set up for MARC holdings/checkin records, the CAPTIONS field defines captions/patterns for up to six levels of enumeration and three levels of chronology. The CAPTIONS field must be a MARC 853 (basic bibliographic material), 854 (supplementary material), or 855 (indexes) field with field group tag y. Subfields 8, a-f, and i-k are recognized by the system. | y or 853 | organization | Maximum 10,000 characters | y853 |810|av.|bno.|cpt.|i(year)|j(month)|k(day) | |
| CHECK-IN | The checkin card in non-MARC (character-based) format. The one-line display in the holdings/checkin record indicates the card's status, number of boxes, and frequency (days between issues); if the number to the left of the field is entered, the card displays. | 3 | system | Maximum 120 boxes per checkin card. | CHECK-IN Card: Status is current, 14 boxes, 60 days between issues | |
| CHECK INFO | Field used by the system to identify holdings/checkin records. | $ | system | N/A | N/A | |
| CKIN INFO
or Checkin Info. |
The checkin card in MARC format. Maximum 120 boxes per checkin card. | 2 or 950 with one 853/953 (issues) per 950, one 854/954 per 950 (supplements), and one 855/955 per 950 (indexes); one 863/963 per issue, one 864/964 per supplement, and one 865/965 per index. 85x and 86x conform to MARC 21; 95x and 96x are Innovative-defined MARC-like tags. | system | Maximum 120 boxes per checkin card. | 2950 |1C|2C|o|p0|u1|x0|y1|z1
2853 |81|av.|bno.|u |vr|wd|i(year)|j(month)|k(day) 2953 |81|2S|92|40|w1|51|60|71|an|bn|n0 2863 |81.1|a |b |i1999|j01|k04 2963 |81.1|1E|i1999|j01|k04|20|40 2863 |81.2|a |b |i1999|j01|k05 2963 |81.2|1E|i1999|j01|k05|20|40 2863 |81.3|a |b |i1999|j01|k06 2963 |81.3|1E|i1999|j01|k06|20|40 2863 |81.4|a |b |i1999|j01|k07 2963 |81.4|1E|i1999|j01|k07|20|40 2863 |81.5|a |b |i1999|j01|k08 2963 |81.5|1E|i1999|j01|k08|20|40 |
|
| ERM LINK | This field contains a value "SLK<resource record number>" that creates a link between a record of this type and a resource record. SeeLinking Records in ERM for more information. | l | system | N/A | N/A | |
| IDENTITY | Free text field used to distinguish between holdings/checkin records (e.g., one record for paper copy, one for microfilm); usually specified to display in the summary screen. | i or 843 | organization | Maximum 10,000 characters | i843Microfilm edition | |
| INT NOTE
or Internal Note |
Free text field that can be added at a library's request. | z | organization | Maximum 10,000 characters | zDO NOT BIND | |
| ITEM INFO | Information about attached item record(s). | ; | system | Maximum 10,000 characters | |ai70247262|c$0.00|d01-09-2008|jo|pL00279002K|t1|3v.84:pp.1/1024(2006) | |
| LEADER | A system-generated variable-length field that uses no indicators or subfield identifiers, that stores information about a holdings/checkin record and the record's structure. See Leader Field. | _ or LEADER | system/ organization |
N/A | #####nam 22#####Ia 4500 | |
| LIB HAS
or Holdings |
Summary (bound) holdings statement. This field can be edited manually or it can be automatically updated as bound volumes are checked in as they return from the bindery.
MARC fields 863-868 should be associated with field group tag 'h' so that holdings information stored in these fields is displayed in the LIB HAS statement. See also the LIB HAS field in the bibliographic record. |
h or 85x/86x or 866-868 | organization | Maximum 10,000 characters | h863 |81.1|a1-3|b1-12|i1994-1996|wg|zbound issues cataloged separately | |
| LOCATIONS | Appears if fixed-length field LOCATION is MULTI. If multiple copies are being sent to multiple branches or locations, and the fixed-length field LOCATION is therefore "MULTI", the variable-length LOCATIONS field is created and displays the locations and number of copies (if it is more than one). This field cannot be edited; it can be changed by editing the fixed-length field LOCATION. See also LOCATIONS field in the bibliographic record and LOCATIONS field in order record. | 1 | system | N/A | 1news(2),main(2) | |
| MESSAGE | Message. | m | organization | Maximum 10,000 characters | mUNBOUND: no.1(Jan-Feb 1973),(1973)-10(1974),no.12(1974),no. 25-27(1977),no.29(1977),no.31(1978)-no.47(1980),no.49(1981)-58(1982),no.60(1982) | |
| NOTE | Free text note. | n | organization | Maximum 10,000 characters | nONE COPY SHELVED IN CIRCULATION AND COPY 2 BEING KEPT IN T.S.1.
nVOL. 2-97 IN ARCHIVES(NOTE FROM SHELF LIST). nBIND BOTH COPIES, THEN SHELVE TOGETHER (PER MCW 3/3/98). nPUBLISHED JAN-JUNE & JULY-DEC. |
|
| RESOURCE ID | Resource IDs allow you to associate holdings records to resource records and to coverage data. | p | organization | Maximum 10,000 characters | pcom.proquest:acad2 | |
| ROUTING | List of the people to whom a journal is routed. This field is automatically generated when people are added to the journal's routing list or the journal is added to a person's entry in the Routing file. This field cannot be edited. | 4 | system | N/A | 4For copy 1 nf,smm,lm,ref | |
| TICKLER | Information for email reminder specific to a single holdings/checkin record. Information in this field can include:
|
k | organization |
Maximum of 10,000 characters Note that the header, which is sent as the reminder, is limited to 1,103 characters. |
kbackordered issue reminder$20060207$bsmith@library.edu$Backordered issue$Call vendor if backordered issue (v.216) has not been received by Feb. 07$requested by Linda in the North Branch | |
| TICKLERLOG | Information from email reminders (ticklers), indicating when the reminder was sent and its content. This field includes the following information:
|
u | system | Maximum of 10,000 characters | ubackordered issue reminder$20060207$20060206$bsmith@library.edu$Backordered issue$Call vendor if backordered issue (v.216) has not been received by Feb. 07. | |
| VEN ADDR
or Vendor Address |
This field, if it exists, always prints on the serial claim as the vendor's address. It is required if the code in the VENDOR field is "NONE". However, it also overrides the ADDRESS1 variable-length field in the vendor record when the code in the VENDOR field is something other than "NONE". (ADDRESS1 in the vendor record is the address associated with the VENDOR code when you create a vendor record.) Use VEN ADDR when either:
The field must be formatted so that the address fits on the serial claim forms: 4 or 5 lines of up to 28 characters each, with line breaks represented by a '$' and no space. See also VEN ADDR field in order record. |
q | organization | Maximum of 5 lines of up to 28 characters each, with line breaks represented by a '$' and no space. | qJ.Noe Herrera$Libros de Colombia$Transversal 8A Numero 109-44$SANTAFE DE BOGOTA$COLOMBIA | |
| VEN NOTE or Vendor Note |
Free text note for vendor correspondence. | v | organization | Maximum 10,000 characters | vAcct. 7620181F | |
| VEN TITLE #
or Vendor Title No. |
Vendor Title Number. The vendor's identification for the title; also called the Vendor ID #. This information can be automatically updated. Vendors can transmit their unique Vendor ID # as part of the invoice. | f | organization | Maximum 10,000 characters | fCG3003800AA036965002 | |