Editing Records in Sierra

The Sierra Editor enables you to display and edit records.

Displaying Records in the Editor

When you open records in the editor, the record display includes two sections, fixed-length fields at the top and variable-length fields below.

The default presentation of fixed-length fields is a three-column grid. You can edit some fixed-length fields, and individual fixed-length fields can be suppressed. For each fixed-length field, there is a label to the left and data to the right. You cannot edit the label. For information on editing data in fixed-length fields, see Modifying Fixed-length Fields.

Variable-length fields appear below the fixed-length fields. Each variable-length field appears in one or more lines of the editor. The variable-length field can wrap into subsequent lines. Variable-length fields can be copied, pasted, deleted, and sometimes moved. See Modifying Variable-length Fields for more information.

Editing Records

To edit records in Sierra, you must be assigned permission for the appropriate function. See Permissions for Editing Records for more information.

Editing Items that are Stored in an Automated Storage and Retrieval System

Using the Sierra system to edit the item record of an item that is currently in storage with an ASRS may result in the loss of the item within the ASRS system. For more information, see Editing Items in the ASRS Inventory.

Editing a Single Record

  1. Retrieve the record you want to edit.
  2. Choose the Edit button above the brief record display. Sierra opens a dialog box displaying the contents of the record in edit mode.
  3. Make your changes. Note that you can choose Edit | Undo to cancel up to ten of your last editing actions and Edit | Redo to cancel up to ten of your last "undo" actions.
  4. When you finish editing the record, choose Save on the toolbar.

Editing a Range of Records

  1. Choose Tools | Search | Range.
  2. Specify the record type and number for the beginning and end of the range.
  3. Use the Next and Previous buttons to page through the range and choose the Edit button to edit the current record.
  4. Choose Stop to quit.
Substitution Phrases

Substitution phrases are not available for fund or vendor records.

See also:
Permissions for Editing Records
Special Considerations for Editing Order Records
Special Considerations for Editing Patron Records