How Records Are Updated in Course Reserves
In the Course Reserves function, the system makes certain changes to bibliographic and item records when you add the records to active reserve. A record is added to active reserve when you set its reserve status to "Active," either when adding the record to a course reserve list or changing its status.
The system makes a different set of changes when you remove a record from active reserve. You can remove a record from active reserve by removing it from a course or by changing its status to "Inactive."
Record Is Added to Active Reserve
When you add a record to active reserve, the system updates the record as follows:
- Adds a SAVE ITEM field to the item record, or to each item attached to the bibliographic record. The system stores the current values of the item record's I TYPE, LOCATION, and TOT CHKOUT fields in the OITYPE, OLOCAT, and OCHKOUT elements of the SAVE ITEM field, respectively. For example:
The system then sets the TOT CHKOUT field to '0' and the I TYPE and LOCATION field to the values you specified in the record's settings. (Note that the system does not update the TOT RENEW field, so the TOT RENEW value might be higher than the TOT CHKOUT value while an item is on active reserve.)
- Adds a RESERVE NOTE field to the item record, if the Reserves: Store course reserve history in item and bibliographic records circulation option is set to "YES". If you are adding a bibliographic record to active reserve, the system adds the RESERVE NOTE to each item attached to the bibliographic record. The RESERVE NOTE field stores the current date and the course name to which the record belongs. For example:
- Writes the course name to a local MARC 9xx field in the bibliographic or item record, if you chose the Display course name as call number option. Note that if you want the course name to display as the item's call number in WebPAC, you must enable the Call number fields: allow storage in non-numerical order database option so that the MARC 999 field is the first CALL # field in the item record.
- Activates the course record, if Suppress Inactive Course Records is enabled and the course was previously inactivated.
- (Optional) Adds a course reserve message to the item record.
Record Is Removed From Active Reserve
When you remove a record from active reserve, the system updates the record as follows:
- Adds a RESERVE NOTE field to the item record, if the Reserves: Store course reserve history in item and bibliographic records circulation option is set to "YES". If you are adding a bibliographic record to active reserve, the system adds the RESERVE NOTE to each item attached to the bibliographic record. The RESERVE NOTE field stores the current date, the course name, and the number of times the item circulated while on reserve. For example:
- Uses the data in the SAVE ITEM variable-length field to restore the values of the I TYPE, LOCATION, and TOT CHKOUT fields, then deletes the SAVE ITEM field. Note that the Retain Number of Checkouts from Reserve Circulation feature determines whether the system overwrites or adds to the values in the I TYPE, LOCATION, and TOT CHKOUT fields.
- Deletes the local MARC 9xx field field containing the course name, if the Display course name as call number option was selected when the item went on reserve.
- Inactivates the course record, if Suppress Inactive Course Records is enabled and there are no more active records attached to the course.
- (Optional) Removes the course reserve message from the item record.