Fixed-length Fields in Section Records
The following table describes the fixed-length fields found in section records. These fields are available if your library has acquired the Program Registration product. Both the short label and default long label (if one exists) are shown.
| Section Record Fields | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Field Number | Field Label | Description | Code is | Data in Field Entered by | Limits | Examples | ||||||||
| 289 | CUR REGIST or Current Registrations |
The total number of registrations. | numeric | system | 1-9999 | 18 | ||||||||
| 296 | DATE/TIME4 | The site specifies the use of this field. | Any valid date format. | organization | Single entry in valid date format. | 01-01-07 | ||||||||
| 285 | LOCATION or Location |
The room location code where the sessions take place. Codes must be predefined in the Branch (location) codes table. | lowercase alphabetic or numeric | organization | Maximum code length: 5 characters | main | ||||||||
| 288 | MAX SEATS or Maximum Seats |
The largest number of registrations allowed for the section. Must be greater than zero to open registration. | numeric | organization | 1-9999 | 20 | ||||||||
| 298 | MAXWAIT or Maximum Waitlists | The largest number of waitlist entries allowed for the section. A value of '0' deactivates the waitlist and does not enable the system, staff, or patrons to place entries on the waitlist. The default value is 99. | numeric | organization | 0-9999 | 20 | ||||||||
| 293 | MAXALRTSNT or Max Alert-Date Sent |
The date and time the system sent a Section Filling alert email to the supervisor. The system sends this alert email when the number of vacant seats in a section decreases to (or below) the number specified in the MAXALERT S (Max Alert-Seats Open) field. | month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) and hour:minute (hh:mm) or hour: minute and meridiem (hh:mm AM or PM) | system | Single entry in valid date/time format | 09-10-06 10:00 PM or 10-09-2006 22:00 | ||||||||
| 287 | MIN SEATS or Minimum Seats |
The fewest number of registrations required in order for the section to take place. | numeric | organization | 1-9999 | 5 | ||||||||
| 295 | MINALRTSNT or Min Alert-Date Sent |
The date and time the system sent a Minimum alert email to the supervisor. The system sends this alert email when the number of registrations is smaller than the number specified in the MIN SEATS (Minimum Seats) field and the current date and time is X days before Y, where X represents the number specified in the MINALERT D (Min Alert-Days to Start) field and Y represents the date and time of the section's first session. | month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) and hour:minute (hh:mm) or hour: minute and meridiem (hh:mm AM or PM) | system | Single entry in valid date/time format | 09-01-06 10:00 PM or 01-09-2006 22:00 | ||||||||
| 291 | REG CLOSE or Registration Close Date |
The date and time on which registration closes and patrons can no longer register for the section. | month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) and hour:minute (hh:mm) or hour: minute and meridiem (hh:mm AM or PM) | organization | Single entry in valid date/time format | 09-14-06 10:00 PM or 14-09-2006 22:00 | ||||||||
| 290 | REG OPEN or Registration Open |
The first date and time on which patrons can register for the section. | month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) and hour:minute (hh:mm) or hour: minute and meridiem (hh:mm AM or PM) | organization | Single entry in valid date/time format | 08-14-06 10:00 PM or 14-08-2006 22:00 | ||||||||
| 286 | STATUS or Section Status |
The status of the section: active, inactive, or cancelled.
Section records with a status of active or cancelled display to the public in the Program Calendar, WebPAC Pro, and Encore. Section records with a status of active or inactive display to staff in the Room Calendar. |
alphabetic character | organization | 1 character |
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| 294 | TICKL SENT or Tickler-Date Sent |
The date and time the system sent a Section Starting Soon alert email to the operator and an email reminder to the instructor and all patrons registered for the section. The system sends this alert email when the current date and time is X days before Y, where X represents the number specified in the TICKL DAYS (Tickler-Days to Start) field of the program record and Y represents the date and time of the section's first session. | month-day-year (mm-dd-yy or mm-dd-yyyy) or day-month-year (dd-mm-yy or dd-mm-yyyy) and hour:minute (hh:mm) or hour: minute and meridiem (hh:mm AM or PM) | system | Single entry in valid date/time format | 09-10-06 10:00 PM or 10-09-2006 22:00 | ||||||||
| 304 | ZCODE3 | Controls display of the section in the WebPAC. | display (-) or suppress (n) | organization | Maximum code length: 1 character
Maximum number of codes: 32 Maximum length of code definitions: 25 characters |
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