Adding Records to a Review File List
You can add records individually to review files or by appending a set of records created by a new search.
Notes
- If your library's database is scoped, you can set the Create Lists function to do one of the following when the user's login has an assigned scope:
- Retrieve all records in the database, regardless of their scope.
- Restrict the retrieved records to those within the current login's scope.
- Offer a Use scoped range check box allowing the user to select a scoped or non-scoped results set.
- If your library uses 880 fields to store romanized and vernacular characters in your database, select (check) the Include equivalent 880s option in the Create Lists tab of Admin | Settings to include both main fields and equivalent 880 fields in searches. This setting also applies to sorting, listing, and exporting in review files.
Appending a Set of Records
- Choose Create Lists from the Function list.
- Choose the review file to which you want to add records by selecting its row.
- Choose the Append tool from the toolbar. The Boolean Search window opens.
- You can change the title for the review file by entering a new title. The title can be up to 50 characters long.
- For most purposes, you must enter your search criteria. If you want to append all records in a range, do not enter any criteria other than the range.
- Choose Search to begin. If you did not enter any criteria other than the range, the system asks if you want to retrieve all records in the range.
- Choose Yes to continue.
Adding an Individual Record
- Choose Create Lists from the Function list.
- Choose the review file to which you want to add a record by double-clicking anywhere in the row. The review file opens in a new window.
- Choose the Add tool from the toolbar. A browse window opens.
- Retrieve the record you want.
- After verifying that you have retrieved the record you want, choose Use <record type> Record.
Adding a Bibliographic Record
When you retrieve a bibliographic record, you must choose Edit or View from the toolbar before the option to Use this Record appears. Note that double-clicking the bibliographic record in a browse list opens the record, but does not enable you to append the record to your review file list until you choose Edit or View.
- When you finish adding individual records, choose Close from the toolbar.