Defunct Holds Detail Reports
Defunct holds detail reports are printed reports that contain detailed information about defunct holds. These reports can be printed when clearing the holdshelf and have the following types:
- Clearable Holds Detail Report
- Contains detailed information about clearable holds. Library staff set the parameters of this report when viewing defunct holds.
- Cleared Holds Detail Report
- Contains detailed information about cleared holds, including the record number(s) of any defunct holds that could not be cleared. Library staff set the parameters of this report when clearing defunct holds.
The following are described below:
Report Elements
The Defunct Holds Detail Reports include the following elements:
Header
The first line of each holds detail section indicates which type of defunct holds are listed in the section. Possible values include the following:
- Expired Holds for Items not on the Holdshelf
- The section contains details about defunct holds for items that do not have a status of '!' (ON HOLDSHELF).
- Holds Moved to Next Patron in Queue
- (Cleared Holds Detail Report only) The section contains details about holds that the system moved to the next patron in the queue.
- Holds to be Moved to Next Patron in Queue
- (Clearable Holds Detail Report only) The section contains details about holds that the system would move to the next patron in the queue if you choose to clear the current hold.
- Items to be Checked in to Activate Next Hold
- The section contains details about title-level holds for items that must be checked in to activate the next hold. Note that this section is present only if Title Priority Paging is enabled at your library.
- Items to be Reshelved or Sent IN-TRANSIT to Owning Location
- (Cleared Holds Detail Report only) The section contains details about cleared holds for which the items must either be reshelved at the current location or sent to the owning location for reshelving.
- Items to be Sent IN-TRANSIT to a New Pickup Location
- (Cleared Holds Detail Report only) The section contains details about holds for items that must be sent in-transit to a new pickup location, because the system has transferred the hold to the next patron in the item's hold queue.
Hold Detail (No Additional Holds)
If the defunct hold is the only hold on the item, the detail elements include the following:
- PATRON
- The patron name. Corresponds to the PATRN NAME variable-length field in the patron record. If the Patron Alias feature is enabled at your library and aliases are entered in the patron records of any patrons listed, patron aliases display in parentheses after the patron name.
- TITLE
- The title of the item on which the hold was placed. Corresponds to the TITLE variable-length field in the bibliographic record.
- CALL NO
- The call number of the item on which the hold was placed. Corresponds to the CALL # variable-length field in the item record.
- BARCODE
- The item barcode. Corresponds to the BARCODE variable-length field in the item record.
- PLACED DATE
- The date on which the defunct hold was placed.
- EXP. DATE
- The date on which the hold became defunct.
Hold Detail (Additional Holds)
If there are additional holds on the item, on which the defunct hold was placed, the detail elements include the following:
- FROM PATRON
- The name of the patron who placed the defunct hold. Corresponds to the PATRN NAME variable-length field in the patron record.
- TO PATRON
- The name of the patron who placed the next hold in the item's hold queue. Corresponds to the PATRN NAME variable-length field in the patron record.
- PHONE
- The phone number of the next patron in the item's hold queue. Corresponds to the TELEPHONE variable-length field in the patron record.
- TITLE
- The title of the item on which the hold was placed. Corresponds to the TITLE variable-length field in the bibliographic record.
- CALL NO
- The call number of the item on which the hold was placed. Corresponds to the CALL # variable-length field in the item record.
- BARCODE
- The item barcode. Corresponds to the BARCODE variable-length field in the item record.
- PLACED DATE
- The date on which the defunct hold was placed.
- EXP. DATE
- The date on which the hold became defunct.
- CUR HOLDSHELF
- The location of the holdshelf on which the paged item is currently being held.
Summary
This section of the report categorizes the holds included in the report by the reasons they became defunct. It contains the same elements as the Summary section of the Defunct Hold Summary Report.
Example Report
Clearable Holds Detail Report
The following is an example of the Clearable Holds Detail Report:
Expired Holds for Items not on the Holdshelf PATRON: Chenoweth, Kit TITLE: A piece of cake / Jill Murphy CALL NO: E MURPHY PLACED DATE: 11-01-2011 01:42PM EXP. DATE: 01-25-2012 Holds to be Moved to Next Patron in Queue --Thursday February 02 02:13PM FROM PATRON: Tchaikovsky, Piotr Ilych TO PATRON: Tchaikovsky, Piotr Ilych PHONE: No Phone TITLE: Christmas memories with recipes CALL NO: 641.568 CHRISTM chrst BARCODE: 31517001660592 PLACED DATE: 01-20-2012 08:21PM EXP. DATE: 01-20-2012 CUR HOLDSHELF: Main Branch FROM PATRON: Piazzolla, Astor TO PATRON: Piazzolla, Astor PHONE: 510655-1234 TITLE: Atomic cafe [videorecording] / produced by The Archives Project, Inc. -- CALL NO: VC Feature 1278 mtill BARCODE: 31517001778337 PLACED DATE: 01-20-2012 08:21PM EXP. DATE: 01-19-2012 CUR HOLDSHELF: Video FROM PATRON: Fidler, Rudy TO PATRON: Fidler, Rudy PHONE: 5106556200 TITLE: Airplanes and balloons. -- CALL NO: J/629.13/AIRPLAN child BARCODE: 31517000582706 PLACED DATE: 01-20-2012 08:20PM EXP. DATE: 01-19-2012 CUR HOLDSHELF: C Branch Expired holds for items on holdshelf: 0 to be removed from holdshelf entirely 0 to be reshelved or set in-transit 0 to be checked in to activate next hold 0 to be moved to next patron in hold queue and set in-transit 3 to be moved to next patron in hold queue at same location Total items on holdshelf:3 Expired holds for items not on holdshelf:1
Cleared Holds Detail Report
The following is an example of the Cleared Holds Detail Report:
Holds Moved to Next Patron in Queue --Thursday February 02 05:20PM FROM PATRON: JAMES, MERLE {ELAINE] TO PATRON: OKEAHIALAM, CHIMA E PHONE: 214-864-1108 TITLE: The conversation [sound recording] : how men and women can build loving, trusting relationships / Hill Harper. CALL NO: COM 306.81 H232c prmm BARCODE: 32345045194066 PLACED DATE: 01-23-2012 10:31AM EXP. DATE: 01-31-2012 CUR HOLDSHELF: Pratt Library FROM PATRON: MANN, TERRI ANN TO PATRON: BURKS, AUTUMN ROSHAWN PHONE: ##405-473-0079 TITLE: A clash of kings [sound recording] / George R. R. Martin. CALL NO: COM Unabridged S&F prmm BARCODE: 32345044003730 PLACED DATE: 01-24-2012 11:07AM EXP. DATE: 02-01-2012 CUR HOLDSHELF: Pratt Library FROM PATRON: GREEN, GRETA RUTH TO PATRON: HALEY, JANELLE PHONE: 918-369-3455 TITLE: The end of the wasp season [large print] / Denise Mina. CALL NO: Mystery oslg BARCODE: 32345048625991 PLACED DATE: 01-24-2012 10:33AM EXP. DATE: 02-01-2012 CUR HOLDSHELF: Pratt Library Items to be Reshelved or Sent IN-TRANSIT to Owning Location -- Thursday February 02 05:20PM PATRON: BURRIS, JIM LYNN TITLE: Death of a nag / M.C. Beaton. CALL NO: Mystery bxac BARCODE: 32345008110786 PLACED DATE: 01-31-2012 10:45AM EXP. DATE: 02-08-2012 CUR HOLDSHELF: Pratt Library Expired holds for books on holdshelf: 11 to be removed from holdshelf entirely 11 to be reshelved or set in-transit 0 to be moved to next person in hold queue and set in-transit 10 to be moved to next person in hold queue at same location Total items on holdshelf:397