Customizing ILL Request Prompts
When you enter an ILL request, or when a patron enters a request in WebPAC, the system prompts for bibliographic information about the item being requested. Innovative provides a set of default prompts when installing ILL. The tables below list the default prompts for each request type and the behavior of each prompt:
- Book requests
- Journal article requests
- Book chapter requests
- Conference proceedings requests
- Dissertation requests
- Government report requests
- Technical report requests
If desired, your library can contact Innovative to customize the text of the prompts by filling out the ILL Request Parameters worksheet in the Customer Supportal. Libraries that have multilingual WebPACs can specify the wording of each question for each language WebPAC supports. Note, however, that Innovative cannot change whether a prompt is mandatory, temporary, transmitted, or searchable. For libraries operating in an English language environment, Innovative recommends that you use the default labels for all transmittable fields.
Mapping ILL ARTEmail / BLDSS Requests
If your library uses the British Library's ARTEmail document delivery system or BLDSS, your ILL prompts must be mapped to conform to the British Library's standards for requests. To this end, Innovative enables and configures an ARTEmail / BLDSS mapping file on your Sierra system by default. To view and edit the information specified in this mapping file, follow the steps outlined on Editing the ARTEmail / BLDSS Prompt Mapping File.
If your library would like to include prompts for ISBN/ISSN numbers or for OCLC numbers, you must include them as prompts Q5b and Q5c.
Key to Column Descriptions
- Question Code
- A unique alphanumeric identifier for the prompt. These codes are an internal convention to uniquely identify each question. They do not display in ILL or in WebPAC.
- Default Text
- The prompt text supplied by Innovative if your library chooses not to customize the prompt. This text displays in ILL and when a patron enters a request in WebPAC.
- Mandatory?
- Indicates whether the prompt is mandatory or optional. Prompts that are not mandatory can be omitted by your library if desired.
- Mandatory for RapidILL?
- (journal article and book chapter requests only) Indicates whether the prompt is mandatory or optional for the RapidILL acquisition method. Prompts that are not mandatory can be omitted by your library if desired.
- Temporary?
- Indicates whether the field's content is temporary. Data in temporary fields is stored in the ILL request but not in the virtual bibliographic or item record.
- Transmitted to OCLC?
- Indicates whether the field's content is sent to OCLC when you acquire the request.
- Transmitted to ARTEmail / BLDSS?
- Indicates whether the field's content is sent to ARTEmail / BLDSS when you acquire the request.
- Transmitted to RapidILL?
- (journal article and book chapter requests only) Indicates whether the field's content is sent to RapidILL when you acquire the request.
- Searchable in WebPAC?
- Indicates whether this field can be searched when a patron entering an ILL request chooses the Search the Catalog for this Item option.
Prompts for Book Requests
Question Code | Default Text | Mandatory? | Temporary? | Transmitted to OCLC? | Transmitted to ARTEmail / BLDSS? | Searchable in WebPAC? |
---|---|---|---|---|---|---|
Q1 | Author | no | no | yes | yes | no |
Q2 | Title | yes | no | yes | yes | yes |
Q3a | Publ. Place and Date | no | no | yes | yes | no |
Q3b | (none) | no | no | no | yes | no |
Q3c | (none) | no | no | no | yes | no |
Q3d | (none) | no | no | no | yes | no |
Q3e | (none) | no | no | no | yes | no |
Q4 | Cited In | no | yes | no | no | no |
Q5a | Other Info | no | no | no | no | no |
Q5b | ISBN/ISSN | no | no | yes1 | yes1 | no |
Q5c | OCLC | no | no | yes2 | no | no |
Q6 | Cancel if not filled by | no | no | no | no | no |
Prompts for Journal Article Requests
Question Code | Default Text | Mandatory? | Mandatory for RapidILL? | Temporary? | Transmitted to OCLC? | Transmitted to ARTEmail / BLDSS? | Transmitted to RapidILL? | Searchable in WebPAC? |
---|---|---|---|---|---|---|---|---|
Q1 | Article Author | no | no | no | yes | yes | no | no |
Q2 | Article Title | yes | yes | no | yes | yes | yes | no |
Q3a | Appears in Journal | yes | no | no | yes | yes | no | yes |
Q3b | Date Published | no | yes3 | no | no | yes | yes | no |
Q3c | Volume | no | yes3 | no | no | yes | yes | no |
Q3d | Issue | no | no | no | no | yes | no | no |
Q3e | Pages | no | no | no | no | yes | no | no |
Q4 | Cited In | no | no | yes | no | no | no | no |
Q5a | Other Info | no | no | no | no | no | no | no |
Q5b | ISBN/ISSN | no | yes | no | yes1 | yes1 | yes | no |
Q5c | OCLC | no | no | no | yes2 | no | no | no |
Q6 | Cancel if not filled by | no | no | no | no | no | no | no |
Prompts for Book Chapter Requests
Question Code | Default Text | Mandatory? | Mandatory for RapidILL? | Temporary? | Transmitted to OCLC? | Transmitted to ARTEmail / BLDSS? | Transmitted to RapidILL? | Searchable in WebPAC? |
---|---|---|---|---|---|---|---|---|
Q1 | Chapter Author | no | no | no | yes | yes | no | no |
Q2 | Chapter Title | yes | yes4 | no | yes | yes | yes | no |
Q3a | Title of Book | yes | no | no | yes | yes | no | yes |
Q3b | Book Author | no | no | no | no | yes | no | no |
Q3c | Pages in Book | no | yes4 | no | no | yes | yes | no |
Q3d | Publisher and Date | no | no | no | no | yes | no | no |
Q3e | (none) | no | no | no | no | yes | no | no |
Q4 | Cited In | no | no | yes | no | no | no | no |
Q5a | Other Info | no | no | no | no | no | no | no |
Q5b | ISBN/ISSN | no | yes | no | yes1 | yes1 | yes | no |
Q5c | OCLC | no | no | no | yes2 | no | no | no |
Q6 | Cancel if not filled by | no | no | no | no | no | no | no |
Prompts for Conference Proceedings Requests
Question Code | Default Text | Mandatory? | Temporary? | Transmitted to OCLC? | Transmitted to ARTEmail / BLDSS? | Searchable in WebPAC? |
---|---|---|---|---|---|---|
Q1 | Conference Sponsor | no | no | yes | yes | no |
Q2 | Name of Conference | yes | no | yes | yes | yes |
Q3a | Where and When Conference took place | no | no | yes | yes | no |
Q3b | Particular Paper Desired | no | no | no | yes | no |
Q3c | Author of that Paper | no | no | no | yes | no |
Q3d | Issue | no | no | no | yes | no |
Q3e | (none) | no | no | no | yes | no |
Q4 | Cited In | no | yes | no | no | no |
Q5a | Other Info | no | no | no | no | no |
Q5b | ISBN/ISSN | no | no | yes1 | yes1 | no |
Q5c | OCLC | no | no | yes2 | no | no |
Q6 | Cancel if not filled by | no | no | no | no | no |
Prompts for Dissertation Requests
Question Code | Default Text | Mandatory? | Temporary? | Transmitted to OCLC? | Transmitted to ARTEmail / BLDSS? | Searchable in WebPAC? |
---|---|---|---|---|---|---|
Q1 | Author | no | no | yes | yes | no |
Q2 | Title | yes | no | yes | yes | yes |
Q3a | Institution | no | no | yes | yes | no |
Q3b | Degree | no | no | yes | no | no |
Q3c | Date | no | no | yes | no | no |
Q3d | (none) | no | no | no | no | no |
Q3e | (none) | no | no | no | no | no |
Q4 | Cited In | no | yes | no | no | no |
Q5a | Other Info | no | no | no | no | no |
Q5b | ISBN/ISSN | no | no | yes1 | yes1 | no |
Q5c | OCLC | no | no | yes2 | yes2 | no |
Q6 | Cancel if not filled by | no | no | no | no | no |
Prompts for Government Report Requests
Question Code | Default Text | Mandatory? | Temporary? | Transmitted to OCLC? | Transmitted to ARTEmail / BLDSS? | Searchable in WebPAC? |
---|---|---|---|---|---|---|
Q1 | Sponsoring Agency | no | no | yes | yes | no |
Q2 | Report Title | yes | no | yes | yes | yes |
Q3a | Where/When Published | no | no | yes | yes | no |
Q3b | Report Number | no | no | yes | no | no |
Q3c | (none) | no | no | no | no | no |
Q3d | (none) | no | no | no | no | no |
Q3e | (none) | no | no | no | no | no |
Q4 | Cited In | no | yes | no | no | no |
Q5a | Other Info | no | no | no | no | no |
Q5b | (none) | no | no | yes1 | yes1 | no |
Q5c | ISBN/ISSN | no | no | yes2 | yes2 | no |
Q6 | OCLC | no | no | no | no | no |
Prompts for Technical Report Requests
Question Code | Default Text | Mandatory? | Temporary? | Transmitted to OCLC? | Transmitted to ARTEmail / BLDSS? | Searchable in WebPAC? |
---|---|---|---|---|---|---|
Q1 | Sponsoring Agency | no | no | yes | yes | no |
Q2 | Report Title | yes | no | yes | yes | yes |
Q3a | Where/When Published | no | no | yes | yes | no |
Q3b | Report Number | no | no | yes | no | no |
Q3c | (none) | no | no | yes | no | no |
Q3d | (none) | no | no | no | no | no |
Q3e | (none) | no | no | no | no | no |
Q4 | Cited In | no | yes | no | no | no |
Q5a | Other Info | no | no | no | no | no |
Q5b | (none) | no | no | yes1 | yes1 | no |
Q5c | ISBN/ISSN | no | no | yes2 | yes2 | no |
Q6 | OCLC | no | no | no | no | no |
1 This element is transmitted to OCLC or ARTEmail / BLDSS only if it contains the ISBN or ISSN. Otherwise, it is not transmitted.
2 This element is transmitted to OCLC only if it contains the OCLC number. Otherwise, it is not transmitted.
3 Requests for journal articles sent to RapidILL must include either the Date Published or the Volume.
4 Requests for book chapters sent to RapidILL must include either the Chapter Title or the Pages in Book.
- See also:
- Setting Up ILL