Fixed-length Fields in Vendor Records

The following table describes the fixed-length fields found in vendor records. Both the short label and default long label (if one exists) are shown.

Vendor Record Fields
Field Number	Field Label	Description	Code is	Data in Field Entered by	Limits	Examples
153	AVG WEEKS or Average Weeks	Average delivery time in weeks.	numeric	system	N/A	N/A
144	CANCELS or No. of Cancels	Total number of orders to this vendor that were cancelled.	numeric	system	N/A	N/A
138	CLAIMCYCLE or Claim Cycle	Code representing the number of days to wait until system selects order as overdue and ready to be claimed. These codes are defined in Claim Cycle Values table.	lowercase alphabetic	organization	Maximum code length: 1 character	CODE DEFINITION DEFINITION   RUSH CLAIM1 CLAIM2 a 30 60 90 b 30 120 240
143	CLAIMS or No. of Claims	Total number of claims sent to this vendor.	numeric	system	N/A	N/A
148	CPY RCVD or Copies Received	Total number of copies received.	numeric	system	N/A	N/A
154	DISCOUNT or Discount	Percent discount off list price for all orders to this vendor.	numeric	organization	0-99	10
152	EPRICE CNCL or Est. Price Canc.	Total encumbrance for cancelled orders.	numeric	system	N/A	N/A
151	EPRICE RCVD or Est. Price Recv	Total encumbrance for orders that have been received.	numeric	system	N/A	N/A
157	GIR CODE	Used in EDIFACT ordering to determine what information is sent to the vendor in the GIR segment of the electronic order.	numeric	organization	0-4	CODE DEFINITION 0 no GIR 1 GIR, no address 2 GIR with address 3 GIR with call number, no address 4 GIR with call number and address
150	INV TOT or Invoice Total	Total payments (monetary amount) to this vendor.	numeric	system	N/A	N/A
146	INVOICES or No. of Invoices	Total number of invoices paid to this vendor.	numeric	system	N/A	N/A
156	LANGUAGE or Language	Language of vendor.	alphabetic	organization	Maximum code: 3 characters	ENG
147	ORD CLMD or Orders Claimed	Total number of orders with claims against them.	numeric	system	N/A	N/A
149	ORD TOT or Order Total	Total amount encumbered for all orders.	numeric	system	N/A	N/A
142	ORDERS or No. of Orders	Total number of orders sent to this vendor.	numeric	system	N/A	N/A
145	RECEIPTS or No. of Receipts	Total number of orders this vendor filled.	numeric	system	N/A	N/A
139	VCODE1 or Vendor Code 1	Code can be used to categorize vendors (e.g., foreign/domestic) or identify vendors who receive orders in various electronic formats.	lowercase alphabetic	organization	Maximum code length: 1 character Maximum number of codes: 32 for each field	CODE DEFINITION f foreign vendor
140	VCODE2 or Vendor Code 2	Code can be used to categorize vendors (e.g., foreign/domestic) or identify vendors who receive orders in various electronic formats.	lowercase alphabetic	organization	Maximum code length: 1 character Maximum number of codes: 32 for each field	CODE DEFINITION s The vendor can receive serials claims in the X12-869 Transaction Set format.
141	VCODE3 or Vendor Code 3	Code can be used to categorize vendors (e.g., foreign/domestic) or identify vendors who receive orders in various electronic formats.	lowercase alphabetic	organization	Maximum code length: 1 character Maximum number of codes: 32 for each field	CODE DEFINITION d vendor can receive orders in EDIFACT format e vendor can receive orders in the BISAC format
155	VENDOR MSG or Vendor Message	Brief messages associated with the vendor that appear on purchase orders and claims.	alphanumeric	organization	Maximum number of messages: 26 Maximum number of characters: 128	Attn: Robert Smith