MARC Format Holdings Data (MFHD)

The following table describes Innovative-supported holdings data in MARC format.

Field Number

Field Name

Description

None

Leader

the holdings/checkin record's LEADER field.

001

Control Number

the holdings/checkin record number.

003

Control Number Identifier

a field or default value provided by the library.

004

Control Number for Related Bibliographic Record

the record number of the bibliographic record to which the holdings/checkin record is attached.

005

Date and Time of Latest Transaction

the value from the holdings/checkin record's UPDATED field.

007

Physical Description Fixed Field

a library-specified holdings/checkin record field or the following default values:

Position	Element Name	Default Value
00	Category of material	h (Microform)
01	Specific material designation (indicates the special class of microform to which the item belongs)	d (Microfilm reel)
02	Undefined	blank
03	Positive/negative aspect (Indicates the positive/negative polarity of the microform.)	a (Positive. Dark lines and characters against a light background.)
04	Dimensions (Indicates the dimensions of the microform, not the dimensions of the image.)	f (35 mm)
05	Reduction ratio range (Indicates the reduction ratio range of the microform. The specific reduction is recorded in 007/06-08 (Reduction ratio).)	b (Normal reduction (between 16:1 and 30:1 (016-030).)
06-08	Reduction ratio (The specific reduction ratio of the microform, recorded as three digits. The number is right justified and each unused position contains a zero. A hyphen is used for any unknown portion of the reduction ratio.)	hyphen (unknown)
09	Color (Indicates the color of the image.)	b (Black-and-white or monochrome)
10	Emulsion on film (Indicates the type of light-sensitive material on the film.)	a (Silver halide)
11	Generation (Indicates the generation of the microform.)	c (Service copy. A microform that is intended primarily for use rather than for the production of other microforms. This code is used for microopaques.)
12	Base of film (Indicates the base of the film.)	a (Safety base, undetermined)

008

Fixed-Length Data Elements

a library-specified holdings/checkin record field or the following default values:

Position	Element Name	Default Value
00-05	Date Entered	The values in the holdings/checkin record's 008 field. If the 008 field does not contain values for this position, the value of the CREATED fixed-length field in the holdings/checkin record is exported to a MARC file.
06	Acq Status	'4' or '5', derived from card status, where '4' is "Currently received" and '5' is "Not currently received." If there is no card in the holdings/checkin record, '5' is exported.
07	Acq Method	'u' (unknown)
08-11	Intent to Cancel Date	Filled with four spaces.
12	General Retention Policy	'0' (unknown)
13-15	Specific Retention Policy	Filled with three spaces.
16	Completeness	'0' (unknown)
17-19	Num of Copies Reported	The value from the COPIES fixed-length field in the holdings/checkin record.
20	Lending Policy	'u' (unknown)
21	Reproduction Policy	'u' (unknown)
22-24	Language	The value from the LANGUAGE fixed-length field in the bibliographic record.
25	Copy Report	Depends on the COPIES fixed-length field in the holdings/checkin record. If COPIES =1, then the value is '0', else it is '1'.
26-31	Date of Report	Current system date in form YYMMDD.

010

LC Control Number

Supported. See MARC 21 Concise Holdings: Number and Code Fields (0XX).

014

Linkage Number

a library-specified field in the holdings/checkin or bibliographic record.

020

ISBN

Supported. See MARC 21 Concise Holdings: Number and Code Fields (0XX).

022

ISSN

Supported. See MARC 21 Concise Holdings: Number and Code Fields (0XX).

024

Other Standard Identifier

Supported. See MARC 21 Concise Holdings: Number and Code Fields (0XX).

027

Standard Technical Report Number

Supported. See MARC 21 Concise Holdings: Number and Code Fields (0XX).

030

CODEN Designation

Supported. See MARC 21 Concise Holdings: Number and Code Fields (0XX).

035

System Control Number

Supported. See MARC 21 Concise Holdings: Number and Code Fields (0XX).

583

Action Note

Supported. See MARC 21 Concise Holdings: Note Fields (5XX & 84X).

841

Holdings Coded Data Values

Supported. See MARC 21 Concise Holdings: Note Fields (5XX & 84X).

842

Textual Physical Form Designator

Supported. See MARC 21 Concise Holdings: Note Fields (5XX & 84X).

843

Reproduction Note

Supported. See MARC 21 Concise Holdings: Note Fields (5XX & 84X).

844

Name of Unit

Supported. See MARC 21 Concise Holdings: Note Fields (5XX & 84X).

845

Terms Governing Use and Reproduction Note

Supported. See MARC 21 Concise Holdings: Note Fields (5XX & 84X).

852

Location / Call Number

The 852 field stores the location and call number for the publication. The system's support of subfields within the 852 field is as follows:

Subfield	Support
a-b	Not supported, since holdings/checkin record locations are stored in the LOCATIONS variable-length field or LOCATION fixed-length field. If specified by the library, the system supplies values for subfields a and b (NUC symbol and location) when exporting to a MARC file.
c-e	Supported.
h-m	Supported. If no call number is entered into subfields h or i, the system can map the call number from the holdings/checkin record's 050-099 fields or from the bibliographic record to which the holdings/checkin record is attached when exporting to MFHD records.
x	Supported (non-public note).
z	Supported (public note).
all others	Not supported.

The MARC 21 Format for Holdings Data does not support all of the call number types that the system supports. The system supports the following call number types, specified by the first indicator in the 852 field:

852 field 1st indicator	Call number classification system
0	Library of Congress
1	Dewey Decimal
2	National Library of Medicine
3	Superintendent of Documents
4	Shelving control number
5	Title (generally not indexed)

The library might use the 852 field instead of 050-099 fields for the above classification schedules.

Any call number belonging to a classification schedule other than the above should be placed in an 050-099 field.

The library can specify how the system maps 050-099-tagged holdings/checkin record fields to the 852 field in an exported MARC file.

If no call number is found in the the holdings/checkin or bibliographic records, the library can specify whether the system places either the value '5' or a space character into the first indicator of the 852 field in an exported MARC file.

NOTE

Innovative does not support multiple occurrences of 852 fields in a MARC holdings/checkin record. However, if there are multiple locations (i.e., the record contains a MULTI field), the system will create a separate 852 field for each location when exporting MFHD records.

856

Electronic Location and Access

Supported. See MARC 21 Concise Holdings: Location and Access Fields (852 & 856).

863-868

Enumeration and Chronology / Textual Holdings

There are two types of fields for storing holdings data in a MARC holdings/checkin record. Note that both types of fields might appear in the same MARC holdings/checkin record. The two types of fields are:

85X/86X pairs . Used to store coded holdings data.
866-868 fields. Used to hold free text holdings data. Typically the h-tagged or 866-tagged variable-length field of the holdings/checkin record is exported to the 866 |a field in a MARC file.

876-878

Item Information

Supported. See MARC 21 Concise Holdings: Item Information Fields (876-878).