Viewing All Activity Circulation Reports

The All Activity reports display information about each kind of circulation transaction handled by the system. For more information, see Report Elements below.

To view this report:

1. Choose Circ Activity from the reports menu.
2. Choose All Activity from the reports menu.
3. Choose one of the following date ranges from the Dates section of the reports menu:

   Yesterday
   2 days ago
   3 days ago
   MTD (month to date)
   YTD (year to date)
   User spec (Select a starting and ending month and year for the report. Enter these dates by choosing the checkbox to the left of the Starting and the Ending months.)
   Last mo (last month—When you choose Last mo, the report includes a comparison to the previous month's activity, and the activity for the same month in the previous year.)

4. Choose one of the following options under the Sort By section of the reports menu:
   
   

   VALUE	ACTION
   Terminal	Displays the number of transactions that occurred at each transaction location, represented by the statistics group associated with the user who checked the item in. If you do not have a specific login group 0, the statistics displaying for terminal 0 are as follows: The Holds column shows requests placed in automatic requests processing. Specific details of holds by terminal can be obtained by Viewing the Circulation Requests Report. Transactions placed by Innovative staff in the process of testing the system are included in the counts for terminal 0. If the login has not been assigned a statistical group or terminal numbers, the system randomly assigns terminal numbers including 0. WebPAC Transactions Transactions in WebPAC default to login group 800 by default.
   Item Location	Displays the number of item transactions for each location or branch. Note that if an item that belongs to location X were to be checked in at location Y, it would be reported here under location X. In the report by terminal location, it would be reported by the terminal number of location Y. Note further that holds placed on the first copy returned have no location associated with them and hence are listed here separately with the location Blank Branch.
   Hour	Displays the number of transactions that occurred each hour during a specified time span. This option shows the number and percent of transactions that took place during each hour in the specified time span. The report includes all hours in which any circulation activity occurred. Backdated check-ins are counted as if they were checked in at 4:00 a.m. For each function described in the report, the system displays statistics on the Number Done and the Percent Done for the past ten days. Total #—The number of times the function was requested on the day indicated. Percent—The percentage of times the function was requested each day in proportion to the total performed in the past ten days.
   Limit	Enables you to restrict the report data by the following parameters: Limit By: System Creates one report for all locations served. Terminal Limits the report to activity performed by the specified statistics group. Location Limits the report to activity performed at the specified location(s). Hour Limits the report to activity performed during specified hours of the day. Type: PTYPE Displays use statistics by patron type (PTYPE is defined by the library). PCODE1 Displays use statistics by patron code (PCODE1 is defined by the library). PCODE2 Displays use statistics by patron code (PCODE2 is defined by the library). PCODE3 Displays use statistics by patron code (PCODE3 is defined by the library). HOME LIBR Displays use statistics by the patron's home library. ICODE1 Displays use statistics by item code (ICODE1 is defined by the library). ICODE2 Displays use statistics by item code (ICODE2 is defined by the library). ITYPE Displays use statistics by item type (ITYPE is defined by the library). LOCATION Displays use statistics by item location. CALL NUMBER Displays use statistics by material call numbers.

5. Choose Submit.
6. To view the most recent data, choose Recalculate.

Report Elements

The Circulation – All Activity report shows the number of:

• check-outs
• check-ins
• renewals
• holds placed—The Holds column in this report represents holds that did not generate a recall.
• recalls—The H1/Recall column in this report represents holds that did generate a recall.

Your library can also opt to combine check-outs and renewals:

• by creating an optional column, Items Circulated (a total of check-outs and renewals). Contact Innovative to add the column to the report.
• without creating a separate column. In this case the value in the Check-outs column reflects both check-outs and renewals.

The All Activity report also calculates the percent of total transactions performed.