Creating and Adding to Bindery Files

Organizations that have acquired the Binding Interface product can choose to save information to a bindery file when sending issues to the bindery. A bindery file is a list of the issues that are ready for binding with some fields from the checkin record for each issue. The following fixed- and variable-length checkin record fields are inserted in the bindery file if they are in the record:

1. Library name
2. Record number
3. Title (from the bibliographic record) or Bind Title (an optional checkin record field)

   You can specify a title for the bound volume that is different than the serial's title in the bibliographic record. This "bind title" is stored in a variable-length field in the checkin record. You can specify the variable-length field used for bind title or use the default b-tagged field. You must also set the binding slip formats to use the bind title from the checkin record. Call Innovative to use the bind title feature.

If the bind title field does not exist in the checkin record, the title from the bibliographic record that is linked to the checkin record is used.

4. ISSN
5. Location
6. Call number (from the checkin record; if not present in the checkin record, taken from the bibliographic record)
7. Volume number(s)
8. Cover date
9. Copy Number
10. Free-text note
11. Any field from the checkin record (optional)

    Each issue in a bindery file can be represented by up to eleven fields of data. The eleventh field is optional. You specify the checkin record field that appears there, such as the BIND INFO field. Call Innovative to add an optional checkin record field to the bindery file for each issue.

Fields in the bind file will be overwritten by similar fields in the binding slip. If the bind file contains unexpected data, verify that the binding slip format is not in conflict with the desired data in the bind file. The binding slip can be edited. The edited fields in the binding slip overwrite similar fields in the bind file.

Bindery files have a .bind extension (e.g., file.bind). You do not need to enter the extension when naming bindery files.

A bindery file defines a bindery vendor "job." Your organization determines the number of issues per job.

Each accounting unit can have a maximum of 10 bindery files. See Editing, Deleting, and Sending Bindery Files.

To create or append entries to a bind file:

1. Retrieve the checkin card.
2. Change the checkin card function by choosing Bind from the Card Function option of the Tools menu.
3. Choose the issues to bind.
   

   NOTE

   You can use the Binding and To Bindery functions to search for and retrieve the checkin cards of serials that are ready to bind. The card function is set to Bind and the issues to bind are highlighted when the card is retrieved in these functions. See Sending Issues to the Bindery and Printing Binding Slips for more information.

4. Choose the To Bindery button on the Card tab. Sierra displays the Send to Bindery dialog.
5. To create a new bindery file, choose New Bindery File.
   1. Enter a file name in the text box. It is not necessary to enter the .bind extension or a full path. Use only alphanumeric characters in bindery file names.
   2. Choose OK.
6. To append to an existing bindery file, choose Add to Existing Bindery File.
   1. Choose a file from the drop-down list. Bindery files are listed in alphabetical order in the menu. If files start with numbers, they are listed sequentially, before files starting with letters.
   2. Choose OK.

See also:

Editing, Deleting, and Sending Bindery Files

Sending Issues to the Bindery in Batch

Selecting a Particular Serial to Send to the Bindery