Downloading ILL Requests
You can download the contents of any of your ILL files to your PC or network. For more information on the data these downloaded files contain, see Data Elements of Downloaded ILL Files below.
To download a file:
- View the ILL file you want to download. To do so, choose one of the following functions from the Function list:
Choose: If you want to download: New Requests Requests in the new requests file Pending Requests Requests in the pending requests file Process Returns Requests in the returns file Filled Requests Requests in the filled requests file Cancelled Requests Requests in the cancelled requests file - Limit the requests displayed by performing a search. By default, ILL lists all of the requests in the file. ILL downloads only the currently displayed requests from the file.
- Choose the Download icon. ILL prompts:
The download file will be based on the current query. Large result sets will take time to download. Do you wish to continue?
- Choose Yes to download the requests. (If you do not want to download the requests, choose No.) ILL prompts you to specify the file where you want to download the requests.
- Specify the directory and file that you want to receive the selected requests. By default, ILL selects your C:\Windows directory.
- Specify the following:
- Delimiter
- You can enter a symbol in the Key Delimiter box or choose the Tab, Comma, or Pipe radio button. ILL uses the selected symbol to delimit the fields in the requests.
- Use XML Format
- If you want the system to write the file in an XML format, enable the Use XML format check box.
- Remember download settings
- If you want the system to retain these settings for the remainder of the session, enable the Remember download settings check box.
- View file after download
- If you want to view the file after it is saved, enable the View file after download check box.
- Choose the Save button to download the requests to the specified file. If you enabled the View file after download check box, ILL displays the file after it is downloaded.
Data Elements of Downloaded ILL Files
When you download ILL request files, the downloaded files include all of the information that it has recorded for each downloaded request, including information in addition to what normally displays when you view the ILL files on screen. Each ILL request contains the data elements listed below, separated by the delimiter you specified. Blank elements indicate that no data for the category has been recorded.
Position | Element | Description |
---|---|---|
1 | Lock | Internal use only. |
2 | Request_key | Unique key for the request. |
3 | Illtype | Internal use only. |
4 | Terminal | The statistics group from which the request was placed. |
5 | Date_requested | Time stamp taken when the request was placed. |
6 | Date_processed | Time stamp taken when the request is moved to the pending requests file. |
7 | Date_filled | Time stamp taken when the request is moved to the filled requests file. |
8 | Date_cancelled | Time stamp taken when the request is moved to the cancelled requests file. |
9 | Supplier_patron_# | The institutional patron record number of the supplier. |
10 | Virtual_bib_record_# | The virtual bibliographic record number (contained in the requester's patron record). |
11 | Virtual_item_record_# | The virtual item record number (contained in the requester's patron record). |
12 | Virtual_item_campus | The owning location of the virtual item (contained in the requester's patron record). |
13 | Author | The author of the requested item. |
14 | Title | The title of the requested item. |
15 | Need_by_date | Time stamp for the date on which the system should cancel the request if it has not been filled. |
16 | Supplier_name | The name of the supplier. |
17 | Request_type | One-character code signifying the type of request:
B - Book J - Journal C - Chapter of book P - Proceedings of a Conference D - Dissertation/Thesis G - Government Report T - Technical Report |
18 | Request_acquisition_method | One-character code signifying the method used to acquire the item:
a - ARTEmail e - E-mail l - Printed ILL Letter o - OCLC ILL p - Purchase Order |
19 | Q3a | Response to the Q3a prompt (see Customizing ILL Request Prompts). |
20 | Q3b | Response to the Q3b prompt. |
21 | Q3c | Response to the Q3c prompt. |
22 | Q3d | Response to the Q3d prompt. |
23 | Q3e | Response to the Q3e prompt. |
24 | Copyright | One-character code indicating the copyright status: l - complies with copyright laws g - complies with copyright guidelines n - no applicable laws |
25 | Publication_year | The year that the requested item was published. |
26 | Number_of_pages | The number of pages in the item. |
27 | Q5a | Response to the Q5a prompt (see Customizing ILL Request Prompts). |
28 | Q5b | Response to the Q5b prompt. |
29 | Q5c | Response to the Q5c prompt. |
30 | Patron_record_# | The record number of the requester. |
31 | Patron_name | The name of the requester. |
32 | Patron_id | The ID number of the requester; e.g., patron barcode, university ID, etc. |
33 | Patron_home_lib | The home library of the requester. |
34 | Patron_PTYPE | The PTYPE of the requester. |
35 | Patron_PCODE1 | PCODE2 of the requester. |
36 | Patron_PCODE2 | PCODE2 of the requester. |
37 | Patron_PCODE3 | PCODE3 of the requester. |
38 | Patron_PCODE4 | PCODE4 of the requester. |
39 | Cited in | Response to the Q4 prompt. |
40 | Status | Status message. |
41 | Cancellation_status | Internal use only. |
42 | Need_to_return_by_date | Timestamp for the date by which the supplier wants the item returned. |
43 | Returned_on_date | Timestamp for the date when the request was moved from the returns file to the filled requests file. |
44 | Notes | Transactions notes (separated by ^B). |
45 | Req_msg | Internal use only. |
46 | Follow-up_on_date | Timestamp for the date on which the library should contact the supplier if the requested item has not arrived. |
47 | Cost | The cost of the item. |
48 | Holdings | Internal use only. |
49 | File_creation | Internal use only. |