Cross-thesaurus Matches Headings Reports

When updating 650 fields in bibliographic records, Automatic Authority Control Processing verifies that the bibliographic record heading and the authority record use the same thesaurus. To verify the thesauri, the system compares the second indicator of the bibliographic record's 650 field with the value in the matching authority record's 008/11 field.

If the bibliographic record 650 heading does not specify a thesaurus, that is, the second indicator is blank, or if the thesaurus is ambiguous, the system does not update the heading, but rather includes it in this headings report.

Report Contents

The Cross thesaurus Headings Report provides the following information:

Column Heading	Description
#	Row number for report entry.
Type	Type of heading problem.
Entry	The bibliographic record heading that matched a SEE FROM authority record heading and the record numbers for the bibliographic and authority records. For example: Field: d650 |aAdvertising|xRetail Indexed as subject: advertising retail Bibliographic record number: .b13579753 Authority record number: .a44332211
Cat Date	Date the record was cataloged.
Function	System function through which the heading was entered, for example "mcat" for editing MARC records in Cataloging. For a description of the Function codes, see Function Codes.
Group	If your library uses Statistics, this column displays the statistics group by which the heading was changed.
Login	User login of the operator who made the change.
Entry Date	Date and time the heading was changed.

To resolve these report entries, see Resolving Cross-thesaurus Headings, below.

Reading the Cross-thesaurus Report Entries

The Entry column provides the following information:

Field	Data
Field	Bibliographic heading that matched a SEE FROM entry in an authority record, for example: d650 |aAdvertising|xRetail
Indexed as	Index and normalized index entry for bibliographic heading, for example: advertising retail
Bibliographic record number	Record number of the Bibliographic record that was updated, for example: .b13579753
Authority record number	Record number of the matching Authority record, for example: .a44332211

Resolving Cross-thesaurus Headings

To resolve a cross-thesaurus heading:

1. (Optional) You can view the record by selecting the heading entry in the report and choosing View.
2. To view the reported heading in a browse list with surrounding headings, double-click the report entry.
3. To view any record in this list, select the record heading in the browse list and choose View.
4. To edit the bibliographic record or the authority record, right-click the highlighted bibliographic record heading and choose one of the following:
   • To edit the bibliographic record, choose File | Edit | bibliographic record <record number>.
   • To edit the authority record, choose File | Edit | authority record <record number>

For information on editing records, see Editing Records.

5. If your library has acquired the INN-View Authority feature, you can choose INN-View to search for an authority record that is more appropriate to share a thesaurus with the bibliographic record. For more information, see Verifying Headings Using INN-View Authority Validation.
6. To replace the heading with another heading from the browse list, select the correct heading and choose Select. The Verify Field dialog box appears.
7. Choose OK to replace the heading and save the record.
   

For more information on using Headings Verification to update headings, see Updating Indexed Headings.