Invalid Headings Reports

The Invalid Headings report shows headings used in bibliographic records that match existing SEE FROM entries in authority records (MARC 4XX field). The entries are listed by index tag, where a (for author) comes before d (for subject) and t (for title), and headings are listed alphabetically within each index tag.

Entries from the t index are filtered by MARC type and field number. For UNIMARC records, only headings from fields 500 and 501 appear in the Invalid Headings report. For other MARC types, only headings from fields 130, 240, 730, and 830 appear in the report.

Report Contents

The Invalid Headings report provides the following information:

Column Heading	Description
#	Row number for report entry.
Type	Type of headings report.
Entry	The heading and information for an invalid entry. For example: Field: d650 0|aVanity Indexed as subject: vanity Correct heading is: pride and vanity From: b10528672 Austen, Jane, 1775-1817. Pride and prejudice / Jane Austen; with an introduction by Peter Conrad
Cat Date	Date the record was cataloged.
Function	System function through which the heading was entered, for example "mcat" for editing MARC records in Cataloging. For a description of the Function codes, see Function Codes.
Group	If your library uses Statistics, this column displays the statistics group by which the heading was changed.
Login	User login of the operator who made the change.
Entry Date	Date and time the heading was changed.

To resolve these report entries, see Resolving Invalid Headings, below.

Reading the Invalid Headings Entries

The Entry column provides the following information:

Field	Data
Field	MARC tag and indicators for the field, and subfield delimiters, codes, and heading from the record: d650 0|aVanity
Indexed as subject	Normalized version of the affected field as stored in the index, for example: vanity
Correct heading is	Valid form from the authority record, for example: pride and vanity
From	The bibliographic record number, and author and title of the work, for example: b10528672 Austen, Jane, 1775-1817. Pride and prejudice / Jane Austen; with an introduction by Peter Conrad

Resolving Invalid Headings

To resolve an invalid heading:

1. (Optional) You can view the record by selecting the heading entry in the report and choosing View.
2. To view the reported heading in a browse list with surrounding headings, double-click the report entry. The system shows the invalid heading in the Invalid Text colors (specified in your Preferences), and highligts the suggested Correct Heading.
3. To view the record that uses the invalid heading, or any other record in this list, select the record heading in the browse list and choose View.
4. If your library has acquired the INN-View Authority feature, you can choose INN-View to search for an authority record heading that is more appropriate to replace the bibliographic record heading. For more information, see Verifying Headings Using INN-View Authority Validation.
5. To replace the bibliographic record heading with another heading from the browse list, select the correct heading and choose Select. The Verify Field dialog box appears.
6. Choose OK to replace the heading and save the record.
   

For more information on using Headings Verification to update headings, see Updating Indexed Headings.

7. When you are finished updating the bibliographic record, choose Save and Close.