Administering User Preferences

The Sierra Administration Application's Preferences Admin function specifies the appearance of the system for a particular login.

Editing Preferences

To edit preferences:

1. Under User Accounts, select Authorizations and Authentication.
2. In the left panel, select Users.
3. Select the + to the left of a listed user to expose the EDIT button, and then select EDIT.

4. Select Preferences.

   The system presents a list of preferences. Available preferences are:

   Editor
   Editor Colors
   Editor Font

5. Select the ▶ to the left of a listed preference to expand the list of parameters that are customizable for that particular preference.
6. Set the options as needed.
7. Select SAVE.

Editor Preferences

The Editor menu offers options for defining the kinds of information that display in the record editor. The elements of the Editor menu are described below:

Show field group

Select whether to have the editor display field group tags or field group labels. This applies to non-MARC fields and, if the Show field group information for MARC fields box is selected, for MARC fields as well.

Show MARC tags/indicators

Select this option to display MARC tags and indicators when creating or editing a MARC record.

Show field group information for MARC fields

Select this option to display field group information for MARC fields when creating or editing a MARC record.

Show MARC validation

Select the record types for which you want the system to perform validation on MARC fields when a bibliographic, authority, or holdings record is being created or edited. All record types are selected by default. When a box is cleared, validation is turned off for all open MARC records. When the box is selected again, validation is turned on for all open MARC records, and all subsequent MARC records are validated when opened.

Overwrite MARC tags/indicators

Select this option to choose to overwrite, rather than insert, existing MARC tags and indicators when editing a MARC record. When this box is selected, placing the cursor in the MARC tag, Ind1 or Ind2 positions in a record causes the editor to be in OVERWRITE function. When the cursor moves to the main data portion of a MARC field, the editor switches to INSERT function.

Update field group tag when MARC tagging changes

If this option is selected, when a user changes a MARC tag in a record, the system updates the Innovative field group tag, if appropriate, based on the load table used by the Sierra editor. For example, depending on the load table used, if a user changes a MARC 240 field to a MARC 246, the system might change the field group tag from a "t" (for MARC 240 fields) to a "u" (for MARC 245 fields). See MARC Records for more information.

Editor Colors Preferences

The Editor Colors menu offers options for setting the colors in the record editor.

When you first expand the Editor Colors menu, the Use default colors option is selected. To specify a different combination of foreground and background colors, clear the option.

To reset the editor to the default colors, select the Use default colors option.

To change the color of text that displays in the editor (such as MARC tags or editable text), find the RGB values for the type of text in the Editor Colors menu. Change the values to those for the new color. You can change foreground and background colors for each type of text.

Editor Font Preferences

When you first expand the Editor Font menu, the Use default font option is selected. To specify different font settings, clear the option. Options for font name, size, and style are displayed.

1. To change the font, select a new font from the Name drop-down list.
2. To change the font size, select a size from the Size drop-down list.

3. To change the style, select one or more check boxes.

   For example, select the Bold check box to display a boldface font.

4. Select Save.