Administering Users

The Sierra Administration Web application's Users function manages users. You can create a maximum of 2500 logins (Sierra 5.2 and earlier) or 5000 logins (Sierra 5.3 and later). Tasks you can perform with this function are:

Adding Users

To add a new user, you must be assigned permission 721 (Create Login). See Permissions Used by Sierra for more information.

To add a new user, follow these steps:

  1. Click Authorizations and Authentication from the Administration Applications menu.
  2. Click Users.
  3. Click CREATE USER.
  4. Edit the User Parameters.
  5. Click SAVE.

Deleting Users

To delete a user, you must be assigned permission 723 (Delete Login). See Permissions Used by Sierra for more information.

To delete a user, follow these steps:

  1. Click Authorizations and Authentication from the Administration Applications menu.
  2. Click Users.
  3. Locate the user you want to delete. To help you find the right user, you can:
    • Use the box at the top of the page to search for a user. You can search by Name, Full Name, Location, or (if enabled) Accounting Unit.
    • Click a column header to sort the table.
    • Page through the list of users by clicking the forward and backward arrows located under the search box.
  4. Click the + to the left of a listed user to expose the EDIT button.
  5. Click the EDIT button.
  6. Click Delete User.
Deleting Your Own User Account

You cannot delete the account that you are using when you access Authorizations and Authentication Administration.

Changing User Passwords

To change a user's password, you must be assigned permission 30 (Passwords and authorizations). See Permissions Used by Sierra for more information.

To change a user's password, follow these steps:

  1. Click Authorizations and Authentication from the Administration Applications menu.
  2. Click Users.
  3. Locate the user whose password you want to change. To help you find the right user, you can:
    • Use the box at the top of the page to search for a user. You can search by Name, Full Name, Location, or (if enabled) Accounting Unit.
    • Click a column header to sort the table.
    • Page through the list of users by clicking the forward and backward arrows located under the search box.
  4. Click the + to the left of a listed user to expose the EDIT button.
  5. Click the EDIT button.
  6. Click Change Password. The system prompts you to enter the password twice to ensure that you enter it as you intend. Note that the password does not display in the dialog, but the legend <Password Set> appears to the right of the Password prompt once a password has been set.
  7. Click SAVE.
Password Composition

For passwords, the system accepts up to 12 characters (Sierra 3.4 and earlier) or up to 64 characters (Sierra 4.0 and later). Passwords can contain the letters a-z and A-Z, the digits 0-9, and the following special characters:

. ! @ # $ % ^ ( ) _ - + = { } [ ] " ' ? < >

You cannot use diacritic characters such as á or ñ. Other password composition requirements might apply, depending on your system's password policies.

Editing Users

To edit a user's parameters, follow these steps:

  1. Click Authorizations and Authentication from the Administration Applications menu.
  2. Click Users.
  3. Locate the user you want to edit. To help you find the right user, you can:
    • Use the box at the top of the page to search for a user. You can search by Name, Full Name, Location, or (if enabled) Accounting Unit.
    • Click a column header to sort the table.
    • Page through the list of users by clicking the forward and backward arrows located under the search box.
  4. Click the + to the left of a listed user to expose the EDIT button.
  5. Click the EDIT button.
  6. Select the user parameter category:
    Basic Info
    Specifies the user's name, password, and other user-specific parameters.
    Applications
    Specifies the set of users authorized to access Sierra applications.
    Permissions
    Specifies the set of users authorized to perform Sierra tasks.
    Workflows
    Specifies the set of Sierra functions that the user can access.
    Options
    Specifies the behavior of the system for a particular user. (Equivalent to Login Manager in the Millennium system.)
    Settings
    Specifies the prompts, templates, and other application-specific behavior for the user. (Equivalent to Admin | Settings in the Millennium system.)
    Preferences
    Specifies the appearance of the system for a particular user. For example, the system "look and feel." (Equivalent to Edit | Preferences in the Millennium system.)
    Import Settings
    Copies the settings of an existing user account.