Working with Fund Records

Fund records track the finances for the purchase of library materials and services for the linked fiscal year. You can set up funds for sources of money that are based on fiscal budgets, gifts, grants, donations, and endowments. In addition, you can set up deposit funds to track accounts where you have deposited a certain amount of money with a supplier.

Once you set up your acquisitions budget, Leap makes the funds available to link to purchase orders and invoices. When you release the purchase order or pay the invoice, the system automatically encumbers or expends the linked funds.

To get to the Funds workform

• Create a New Fund.

  OR

• Find the funds record you want to edit, and open it in the Funds workform.

You can use the Funds workform to manage the Fund, view its transaction history, and manage donors and balances.

From the Funds workform you can do the following:

1. View and edit the Fund Record.

2. Adjust fund balances, transfer money, and delete a fund using Fund Actions.