Vendor Administration Table
The Vendor Administration table allows you to set up vendor access to the E-Checkin Server as part of the Serials E-Checkin product. Serials vendors log into the E-Checkin Server (part of your Innovative system software) and upload Electronic Packing Slips. When you process an Electronic Packing Slip, the issues in it are checked in.
The serials vendors must enter a user name and password to upload files via the E-Checkin Server. When your library is ready to use Serials E-Checkin, contact the serials vendor and agree on the user name and password that the vendor will use. After determining this information, you can enable vendor access using this table.
You can access the Vendor Administration table via the following menu path:
Admin | Parameters | Serials | Vendor Administration
For information on modifying this table, see Maintaining System Parameter Tables.
Functionality Information
- Deleting Vendors
- You can delete the entry for a vendor at any time to prevent that serials vendor from accessing the E-Checkin Server.
Data Elements
Entries in the Vendor Administration table contain the following data elements:
| Element | Description |
|---|---|
| User Name | The user name for the vendor. The user name must be 4 - 15 alphanumeric characters. |
| Password |
The password for the vendor. The password must be 6 - 15 alphanumeric characters. |
| Vendor Codes |
If you want to allow the vendor to check in serials only against checkin records that contain certain vendor codes, enter the Vendor Codes the checkin records must contain. You can right-click in this table cell and choose Select Code to choose a valid vendor code from a list. If you wish to enter more than one vendor code, separate the vendor codes with a comma. |
| Account Info. Field | If the vendor uses data from a specific fixed- or variable-length field to identify copies, enter the field in Account info. field. See Identifying Copies During Serials E-Checkin for more information. |
Identifying Copies During Serials E-Checkin
It is possible to associate a copy on an Electronic Packing Slip (EPS) with a specific checkin record, and to check in the copy against that record. The serials vendor must include data in the EPS that matches the value of a fixed- or variable-length field in the record. Your organization and the vendor agree on the field to be used and the data that will identify a particular copy. All entries in the EPS must use the same field. The field must be present in each entry.
To set up Serials E-Checkin in this manner:
- Enter the agreed-upon field in the Account info field table cell for the vendor.
- Verify that the checkin record has this field and that the value of the field is identical to the data the vendor will send in the EPS.
When the EPS is processed, a copy is checked in against the checkin record only if the SICI number and the agreed-upon data match the information in the checkin record.