Processing Electronic Packing Slips
Electronic Packing Slips (EPS) are sent from serials vendors. Each EPS contains the data necessary to check in the serial issues for a given shipment. When you process an EPS, the serials issues are checked in and the Status for each issue displays as "ARRIVED". You can also create items and print spine, pocket and routing labels during E-Checkin.
To process Electronic Packing Slips:
- Choose Serials ECheckin from the Function drop-down list.
- Choose a journal type ("ELECTRONIC", "PRINT", or "ALL") from the Journal Type drop-down menu.
- Select an EPS.
The issues in the EPS display in the lower part of the screen. You can choose which issues to view by selecting a value from the Show drop-down menu. You can view all issues in the EPS ("ALL"), only issues yet to be checked in ("Processing"), or only issues that have already been processed ("Completed").
- Check the Create Item or Print Labels check boxes to create items or print spine, pocket and routing labels.
If the vendor includes barcodes in an EPS and you check the Create Item check box, the barcodes are automatically inserted in the BARCODE field of the item record.
- Choose E-Checkin.
The issues in the EPS are checked in. The checkin records associated with the issues are updated and the Status for the boxes reads "ARRIVED".
The primary reasons E-Checkin reports check in failures are:
- No matching ISSN in the record. Only the 022 field in the ISSN index is used for matching.
- Bibliographic match, but no attached checkin record with a checkin card.
- The checkin record has an incorrect value in the LOCATION field and the LOCATION field is used to associate a copy on an Electronic Packing Slip (EPS) with a specific checkin record.
- The issue in the EPS is already checked in.