Viewing the Full Vendor Display

The Full Vendor display shows details about the specified vendor, including vendor name, account number, address, and claim cycle. To view the full display for a vendor:

1. Choose Full Vendor display from the reports menu.
2. Enter the vendor code and choose Done. If you are unsure of a vendor code, see Finding a Vendor Code.
3. To view additional vendor information, choose one of the following options:
   • To view information about orders pending, claimed, and cancelled, and other vendor details, choose Vendor Statistics from the reports menu.
   • To view outstanding invoices for this vendor, in order of most recent choose Invoices (Latest First).
   • To view outstanding invoices for this vendor, in chronological order, choose Invoices (Chron Order).
   • To find a particular invoice for the vendor, choose Find Invoice. Enter the Invoice # and choose Done.
   • To see information about the vendor that precedes this vendor on the vendor list, choose Prev Vendor.
   • To see information about the vendor that follows this vendor on the vendor list, choose Next Vendor.
   • To go to a specific vendor, choose GoTo Vendor. Enter the Vendor Code and choose Done.

The Full Vendor display shows the vendor code and number, the total number of vendors on the list, the number of outstanding invoices, and the following fields:

• Address 1 — Vendor name/address that prints on POs, claims, and vouchers.
• Address 2 — Vendor name/address that is output when downloading Payment History File to another computer. If there is no Address 2, the system uses Address 1.
• Claim Cycle — Code representing the period of time to wait until the system selects the order as overdue and ready to be claimed.
• Alternative Code — Code used by library's parent agency to identify a vendor.
• Code 1 — Code defined by library, used to categorize vendors (e.g., foreign/domestic).
• Code 2 — Code defined by library, used to categorize vendors.
• Code 3 — Code ("e") used to indicate which vendors receive orders electronically.
• Note 1 — Free text note defined by library. Note 1 prints on the Invoice Register which makes it a good place to put a library's account number with a vendor, or the institution accounting office's vendor code.
• Note 2 — Free text note defined by library.
• Note 3 — Free text note defined by library. Note 3 typically stores information such as email addresses for vendors who can receive orders electronically.