Viewing Filled Circulation Reports

To view these reports, you must be authorized for function 17 (Circulation statistics). See Permissions Used by Sierra for more information.

The Filled report shows a detailed analysis of filled hold activity. A hold is "filled" when an item requested by a patron is checked out to the patron.

To view this report:

  1. Choose Circ Activity from the reports menu.
  2. Choose Filled from the reports menu.
  3. Choose one of the date ranges under the Dates section of the reports menu. Note that the time period specified by this option is the period during which holds were filled (checked out), not the period during which holds were placed. Possible date ranges include:

    Yesterday
    2 days ago
    3 days ago
    MTD (month to date)
    YTD (year to date)
    User spec (Select a starting and ending month and year for the report. Enter these dates by choosing the checkbox to the left of the Starting and the Ending months.)
    Last mo (last month; includes a comparison to the previous month's activity, and the activity for the same month in the previous year.)

  4. Choose one of the following options under the Locations section of the reports menu:

    SystemCreates one report for all locations in the system.
    SeparateCreates a separate report for each location in the system.
    One onlyCreates one report for the locations served by the current statistics group.
    SpecialCreates one report for up to ten specified locations.
Location

The system uses the LOCATION fixed-length field in an item record when creating reports. For example, the report created by the menu option One only (Creates one report for the locations served by the current statistics group) contains the item records that met both these conditions:

  • were used to fill holds
  • have a value in the LOCATION field that matches a location served by the current statistics group
  1. Choose one of the following under the Type section of the reports menu:
    PTYPEDisplays filled holds statistics by patron type (PTYPE is defined by the library).
    PCODE1Displays filled holds statistics by patron code (PCODE1 is defined by the library).
    PCODE2Displays filled holds statistics by patron code (PCODE2 is defined by the library).
    PCODE3Displays filled holds statistics by patron code (PCODE3 is defined by the library).
    HOME LIBRDisplays filled holds statistics by the patron's home library.
    ICODE1Displays filled holds statistics by item code (ICODE1 is defined by the library).
    ICODE2Displays filled holds statistics by item code (ICODE2 is defined by the library).
    ITYPEDisplays filled holds statistics by item type (ITYPE is defined by the library).
    LOCATIONDisplays filled holds statistics by item location.
    CALL NUMBERDisplays filled holds statistics by material call numbers.
  2. Choose Submit.
  3. To view the most recent data, choose Recalculate.