Claiming Late Issues Using a Review File

This procedure describes searching for claimable issues in records that are within an existing review file.

NOTE

When you choose to search within a review file, the file is copied and the search is done within the copy. It is possible for another user to update the review file (by adding or deleting records, by sorting the records in the file) or to modify the records (by using an update program, e.g., Rapid Update) while you are searching within a copy of the same review file. Therefore, if you exit the review file after searching and then access it again, the file contents may be different.

To search for records within an existing review file:

In the Claiming function, choose a review file from the Review File drop-down menu.
Choose Start to begin your search.

As Sierra searches the review file, it displays its progress in the Current__of __ boxes. To move between entries in the review file, see Navigating to Entries in a Review File.

To stop the search, choose Stop.

See also:: Creating Lists; Working with Review Files

Navigating to Entries in a Review File

If you use a review file for claiming, Sierra offers additional features to help you navigate through the review file. Note that these features are available whether you are claiming serials or order records.

When a claimable record is found, Sierra displays the checkin card for that serial. From this screen, you can claim the late issues or do one of the following.

To display the next claimable record in the review file, choose the Next button.
To display the last record you viewed in the review file, choose the Back button.
To jump to a new section of the file, enter the number of a review file entry in the Jump text box and choose the Jump button. If the record for that entry is claimable, Sierra displays the record. Otherwise, the system continues searching for claimable records beginning at the review file entry you specified.

Claiming Using a Review Files of Bibliographic Records

If you use a review file of bibliographic records to claim orders or serials, the Current X of X boxes that display your relative position in the review file represent different record types. For example:

First Box	This box displays the number of checkin or order records scanned thus far.
Second Box	This box displays the number of bibliographic records in the review file.

Because bibliographic records can have multiple order or checkin records attached to them, the first number representing the order or checkin records can be greater than the second number. For example, if the system has scanned 761 checkin or order records that are attached to the 753 bibliographic records contained in the review file, Sierra might show "Current 761 of 753".