Near Matches Headings Reports

The Near Matches report lists bibliographic records that were not updated by the Automatic Authority Control Processing feature because the heading in the bibliographic record did not exactly match a SEE FROM heading in an authority record. Some possible reasons why headings do not match are:

• Case differences: For example, the following headings do not match because of the use of "de" in the bibliographic record heading versus "De" in the authority record heading.
  
  
  Bibliographic field:
  100 1^ |aLillo , Don de
  
  
  SEE FROM heading:
  400 10 |aLillo, Don De
  
  
• "And" versus "&": For example, the following headings do not match because the system does not consider "and" and "&" to be equivalent.
  
  
  Bibliographic field:
  730 0^ Crimes & misdemeanors
  
  
  SEE FROM heading:
  430 10 Crimes and misdemeanors
  
  
• Punctuation differences: For example, the following headings do not match because the bibliographic record heading includes parentheses and lacks a comma.
  
  
  Bibliographic field:
  710 1^ |aMontgomery Co .(Md.)
  
  
  SEE FROM heading:
  410 1^ |aMontgomery Co., Md.
  
  
• Subfield delimiters differ: For example, the following headings do not match because the bibliographic record heading uses subfield b, while the authority record heading uses subfield c.
  
  
  Bibliographic field:
  100 1^ |aRoosevelt, Theodore,|bMrs.,|d1861-1948
  
  
  SEE FROM heading:
  400 1^ |aRoosevelt, Theodore,|cMrs.,|d1861-1948
  
  
• Diacritics in the title portion of an Author/Title field in the bibliographic record: For example, the following headings do not match because the bibliographic record heading includes diacritics, while the authority record does not.
  
  
  Bibliographic field:
  400 10 |aPettersson, Allan,|d1911-|tDöda på torget
  
  
  SEE FROM heading:
  700 12 |aPettersson, Allan,|d1911-|tDoda pa torget
  
  
• Non-filing indicators in the authority record field: For example, the following headings do not match because the authority record heading includes a non-filing indicator.
  
  
  Bibliographic field:
  440 4^ |The Jossey Bass social and behavioral sciences series
  
  
  SEE FROM heading:
  430 0^ |Jossey Bass social and behavioral sciences series

In each of the examples above, the ^ character represents a blank indicator value.

Report Contents

The Near Matches report provides the following information:

Column Heading	Description
#	Row number for report entry.
Type	Type of headings report.
Entry	The MARC tag information, heading, and record number for the bibliographic record that almost matches a SEE FROM heading in an authority record. For example: Field: d650 |a Synthesizer and harp music Indexed as subject: synthesizer and harp music Correct heading may be: d150 |a Harp and synthesizer music Bibliographic record number: .b11389497 Authority record number: .a10274741
Cat Date	Date the record was cataloged.
Function	System function through which the heading was entered, for example "mcat" for editing MARC records in Cataloging. For a description of the Function codes, see Function Codes.
Group	If your library uses Statistics, this column displays the statistics group by which the heading was changed.
Login	User login of the operator who made the change.
Entry Date	Date and time the heading was changed.

To resolve these report entries, see Resolving Near Match Headings, below.

Reading the Near Matches Report Entries

The Entry column provides the following information:

Field	Data
Field	Bibliographic heading that almost matches a SEE FROM heading in an authority record, for example: d650 |a Synthesizer and harp music
Indexed as	Normalized version of the affected field as stored in the index, for example: synthesizer and harp music
Correct heading may be	Heading that might have replaced the existing bibliographic heading, for example: d150 |a Harp and synthesizer music
Bibliographic record number	Record number of the bibliographic record, for example: .b11389497
Authority record number	Record number of the nearly matching authority record, for example: .a10274741

Resolving Near Match Headings

To resolve a near match heading:

1. (Optional) You can view the record by selecting the heading entry in the report and choosing View.
2. To view the reported heading in a browse list with surrounding headings, double-click the report entry.
3. To view the record that uses the heading, or any other record in this list, select the record heading in the browse list and choose View.
4. If your library has acquired the INN-View Authority feature, you can choose INN-View to search for an authority record heading to verify the bibliographic record heading. For more information, see Verifying Headings Using INN-View Authority Validation.
5. To replace the heading with another heading from the browse list, select the correct heading and choose Select. The Verify Field dialog box appears.
6. Choose OK to replace the heading and save the record.
   

For more information on using Headings Verification to update headings, see Updating Indexed Headings.