First Time Headings Reports

The Headings Used for the First Time report provides information on author or subject headings that are being used for the first time in the system. This report also includes any headings that exist in multiple new bibliographic records, but not in authority records, and new bibliographic headings that match only the 5XX field of an authority record.

Report Contents

The Headings Used for the First Time report provides the following information:

Column Heading	Description
#	Row number for report entry.
Type	Type of headings report.
Entry	The heading information and record number for a new heading. For example: Field: a100 |aThomas, Lynn d|1963- Indexed as AUTHOR: thomas lynn Preceded by "a 4XX": thomas lowell jackson 1923 Followed by "a": thomas m angele marie 1938 From: b14211245 Thomas, Lynn 1963- Banking in the American Mid-West Author headings appear first, followed by subject headings.
Cat Date	Date the record was cataloged.
Function	System function through which the heading was entered, for example "mcat" for editing MARC records in Cataloging. For a description of the Function codes, see Function Codes.
Group	If your library uses Statistics, this column displays the statistics group by which the heading was changed.
Login	User login of the operator who made the change.
Entry Date	Date and time the heading was changed.

To resolve these report entries, see Resolving Headings Used for the First Time, below.

Reading the First Time Headings Entries

The Entry column provides the following information:

Field	Data
Field	MARC tag and indicators for the field, and subfield delimiters, codes, and heading from the record, for example: a100 |aThomas, Lynn d|1963-
Indexed as	Normalized version of the affected field as stored in the index, for example: thomas lynn 1963
Preceded by	Heading that precedes the first-time use heading. Sierra displays the non-normalized version of the heading as stored in the record, for example: Thomas Lowell Jackson 1923 The Preceded by and Followed by entries show the origin of the entries, as follows: b—bibliographic record a—authority record a4XX—4XX field from an authority record a5XX—5XX field from an authority record
Followed by	Heading that follows the first-time use heading. Sierra displays the non-normalized version of the heading as stored in the record, for example: Thomas M Angele Marie 1938 The Preceded by and Followed by entries can be helpful in revealing errors that were made when the heading was entered.
From	The record number and title for the source of the heading, for example: b14211245 Thomas, Lynn 1963- Banking in the American Mid-West

Resolving Headings Used for the First Time

To resolve a heading used for the first time:

1. (Optional) You can view the record by selecting the heading entry in the report and choosing View.
2. To view the reported heading in a browse list with surrounding headings, double-click the report entry.
3. To view the record that uses the first-time heading, or any other record in this list, select the record heading in the browse list and choose View.
4. If your library has acquired the INN-View Authority product, you can choose INN-View to search for an authority record heading to verify the bibliographic record heading. For more information, see Verifying Headings Using INN-View Authority Validation.
5. To replace the bibliographic record heading with another heading from the browse list, select the correct heading and choose Select. The Verify Field dialog box appears.
6. Choose OK to replace the heading and save the record.
   For more information on using Headings Verification to update headings, see Updating Indexed Headings.
7. When you finish updating the bibliographic record, choose Save and Close.