Multi Line Field Labels

The Sierra Editor uses the Multi Line Field Labels file to define the format of multiple-line variable-length fields in newly created records, such as the ADDRESS fields in patron or vendor records, and the input form that the user sees when entering the data. Each label corresponds to one line of the input form and can contain prompts for one, two, or any reasonable number of data elements. For example. the input form for a patron record address might be composed of three lines in the form:

   Street Address:
   Address Line 2:
   City, State Zip:

The system saves all lines in the input form in a designated variable-length field in the record, separating each line's data from that of the next with a designated one-character delimiter (usually '$'). For example the following multi-line address form's input:

   Street Address:    123 Pine Dr.
   Address Line 2:    Apartment B
   City, State Zip:   Medford, OR 97501

would be stored in the ADDRESS variable-length field as:

   123 Pine Dr.$Apartment B$Medford, OR 97501

For ADDRESS fields, the system also parses the input data according to a set of rules based on your local postal customs and stores the various elements in an appropriate database table. The example address shown above would be stored in the Patron Address database table as:

Addr 1	Addr 2	Addr 3	Village	City	Region	Postal Code	Country
123 Pine Dr.	Apartment B.			Medford	OR	97501

These elements are searchable in Create Lists

Data Elements

Each entry in the Multi Line Field Labels file consists of the following elements:

Element Name	Description
RECTYPE	DO NOT EDIT THIS ELEMENT Specifies the record type.
FIELD TAG	DO NOT EDIT THIS ELEMENT The field tag of the multi-line variable-length field.
DELIMITER	DO NOT EDIT THIS ELEMENT A one-character delimiter that separates each line's data from that of the next.
DEFAULT LINES	When users create a new field of this type, the system prompts for the number of lines specified in this element. If users must enter more than this number of lines, they can add additional lines by pressing <Shift> + <Enter>.
LABEL 1	The label for the first line.
LABEL 2	The label for the second line.
LABEL 3	The label for the third line.
LABEL 4	The label for the fourth line.
LABEL 5	The label for the fifth line.
LABEL 6	The label for the sixth line.
COLLAPSE	If you select Yes, the field will display in the editor on multiple lines initially. The field can be displayed as a single delimited line by right-clicking on the line and choosing Collapse field. The field's display can be returned to a multi-line format by right-clicking and choosing Expand field. If you select No, the field will display in the editor as a single delimited line initially. The field can be displayed in multi-line format by right-clicking on the line and choosing Expand field. The field's display can be returned to a one-line format by right-clicking and choosing Collapse field.

Editing the Multi Line Field Labels File

1. In the Select file drop-down menu in the ASAA function, choose Multi Line Field Labels and then Select.
2. Double-click the multi line field label you want to edit.
3. The Multi Line Field Labels file is an internationalized file. If your library has been set up for more than one language, the Edit window includes separate text boxes for input of labels for each of these languages.
4. Enter the label parameters in the Edit window, and choose OK.
5. Select the Save tool to save your changes.

For more information on editing this file, see Editing Entries.