Send a group of records to INN-Reach Central Server

Your Local Server automatically transmits records to the INN-Reach Catalog whenever you add or edit records at your site. However, under special circumstances, you might need to send records manually to the INN-Reach Catalog.

When you send bibliographic records to the INN-Reach Catalog, your Local Server automatically sends all attached item, order, and checkin records.

To send a group of records from your Local Server:

1. Choose the following option in Admin Corner:
   
   
   SEND a group of records to <INN-Reach Central Server>
2. Specify which records to send:
   • A range of records
   • A Boolean review file

Specifying a Range of Records

To specify a range of records to be sent to the INN-Reach Catalog:

1. Choose R > To enter a RANGE of Record Numbers. The system prompts:
   
   
   Enter starting record # : .b
   
   
2. Specify the record type you want to use. By default, the system prompts you to enter a bibliographic record number:
   • To specify the bibliographic record type, retain the default prompt value, and continue to the next step in this process.
   • To specify any other type of bibliographic records, enter the record type prefix (for example, enter 'i' for item records).
3. Enter the first record number in the range. If you want to use the first record of this type in your system, continue to the next step without entering a number.
4. Press <Enter>. The system prompts you to enter the last record number in the range:
   
   
   Enter ending record # : .b_______
   
   
5. Enter the number of the last record in the range. If you want to use the last record of this type in your system, continue to the next step without entering a number.
6. Press <Enter>. The system prompts you to verify that you entered the correct range:
   
   
   Is the range correct? (y/n)
   
   
7. Continue as appropriate:
   • Enter n to re-enter the range before continuing.
   • Enter y to continue. The system prompts:
     
     
     Send these records to Central? (y/n)
     
8. Enter y to send the records to the INN-Reach Catalog. The system displays the number of records it successfully sends to the INN-Reach Catalog. For example:
   
   
   10 records have been queued to Central
   Press <SPACE> to continue
   
   

   You can send a maximum of 10,000 records. If you enter a range that exceeds this limit, the system sends the first 10,000 records you specified.

9. Press <SPACE>. The system displays the following message:
   
   
   Record Transfer completed
   
   
10. Press <SPACE> to return to the INN-Reach Local Functions screen.

Specify a Boolean Review File

To specify records to be sent to the INN-Reach Catalog based on their inclusion in a review file:

1. Choose B > To use a BOOLEAN review file. The system displays a list of existing review files in your system. (For information on creating review files, see Creating Lists (Review Files).) For example:

   NAME CUR RECS MAX RECS 01 > Russian monographs/jp 6-5 17 60000 02 > Items on search 50 10000 03 > Call # AA - GZ/sb 6-19 8765 10000 04 > Patrons with ODUES/fj 5-29 1346 10000 05 > Purchase ALERTS 28 10000 06 > Call #'s with vol 675 50000 Q > QUIT Choose one (01-6,Q)

2. Enter the number of the review file you want to send. The system prompts you to confirm your selection. For example:
   
   
   Send review file "Russian monographs/jp 6-5" to Central? (y/n)
   
   
3. Enter y. The system displays the number of records it successfully sends to the INN-Reach Central Server. For example:
   
   
   17 records have been queued to Central
   Press <SPACE> to continue
   
   

   You can send a maximum of 10,000 records. If you select a review file that contains more than 10,000 records, the system sends the first 10,000 records listed in the file.

4. Press <SPACE>. The system displays the following message:
   
   
   Record Transfer completed
   
   
5. Press <SPACE> to return to the INN-Reach Local Functions screen.