Batch Check-In

To use the Batch Check-In function, you must be assigned permission 59 (Batch Checkin). See Permissions Used by Sierra for more information.

The BATCH Check-In function presents a list of all the review files in the system and allows you to choose the one containing the items to be checked in. The system then checks in all the items in the file and unlinks all holds, bookings, and reserves. For example, you can create a list of all the items that are three years or more overdue and check in those items (e.g., so the item records can be deleted).

See Creating Lists (Review Files) for directions for creating a review file of item records.

Using Batch Check-In for Items Checked Out via INN-Reach

Items checked out to INN-Reach patrons cannot be checked in using BATCH Check-In.

When you select this option in Admin Corner, the system presents a list of all review files. For example:

                 Checkin every item in a review file                      
      NAME                                       CUR RECS   MAX RECS
01 > 940614/030/ssw MAJOR MICROS. w/no CHK          2386     200000
02 > From file outrecs (date: 08-06-21)            28056      60000
03 > 940330/999/ssw oclc monos duplist             95698     100000
04 > 940808/060/cjg order type = s                 16554      60000
05 > Empty                                             0      60000
06 > 940712/030/ssw US docs w/out checkin           8429      60000
07 > 940628/030/kdp records not loaded Melvyl       5779      60000
08 > 940720/030/bem Items due before 01-31-19        304      60000
09 > 940715/030/jfa ABC 03/04 orders.........       2413      60000
10 > 930331/030/ceg Serials wo/ checkin             8000      10000
11 > 940505/030/tja In-House Use for BML/MCL        5487      10000
12 > 940602/090/cjg subs pd 88/89,93/94 no d        3964      10000
13 > 940808/030/sam Obsolete Patron Rec(sum)        2490      10000
14 > Empty                                             0      10000
15 > 930325/999/ceg Burroughs conversion            6745      40000
16 > 940709/060/kdp Monograph Melvyl Deletion        536      40000
17 > 940806/999/dfs DLA Monograph Records          14741      40000
18 > 940716/060/cjg  pd 6/14-9/30/21               10785      40000
19 > 940712/090/kdp rctrl=n                        21966      25000
20 > 940806/999/dfs DLA Serials Records             8246      25000
Select review file to work on :
F > FORWARD                                Q > QUIT
Choose one (1-40,F,Q)

Select a review file of Item records to be checked in by entering its number in the list. For example, in the display above, review file number 8 holds the record numbers of all items with a DUE DATE field less than "01-31-19" (that is, items that have been overdue for three years or more). If you enter an 8, the system checks in all the items in this file. The BATCH Check-In function shows the following status display as items are checked in:

   Checkin every item in "940720/030/bem Items due before 01-31-19"


                      Type "s" to stop

                      Current item : i1203471
                      304 of 304 items


                     Total number of items processed : 304

                     Press <SPACE> to continue

Handling of Overdues, Bills, and Holds

Any overdue fines associated with items checked in with BATCH Check-In will be ignored. The BATCH Check-In function does not add these fines to the patrons' records.

Any bills on these items which have not been paid remain in full on the patrons' records. The BATCH Check-In function does not remove or reduce the bills for billed items that it checks in.

Holds on items checked in with BATCH Check-In will not be activated. The BATCH Check-In function does not give any messages when checking-in items that have holds, does not attempt to transfer items with holds to their correct pickup locations, and does not prompt you to put items with holds on the holdshelf even if they are being checked in at the correct pickup location.