Printing Cataloging Labels

The default cataloging label type and the settings for printing labels are defined at the system, library, and branch levels using the following Staff Client profiles in Polaris Administration:

Note:
See Setting Label Profiles.

Labels: Automatically generate labels for each item record created - If this profile is set to Yes, labels are generated automatically whenever a new item record is created.
Labels: Cataloging label type - Specifies the default label type for cataloging (item) labels.
Labels: Cataloging print method - Select On Demand, Batch, or Quick Print as the default printing method for cataloging labels. If On Demand is selected, the Label Manager appears when the user requests a label. If Quick Print is selected, the label is printed without opening Label Manager. If Batch is selected, the label is generated when the user requests a label, but it is not printed until the user opens Label Manager and selects Print. The Batch option works well for creating sheets of labels for multiple items.

To change the default label type and print method without using Polaris Administration profiles, select Cataloging > Options from the Polaris Shortcut Bar, and make the changes on the Cataloging Options dialog box. See Change label options from Cataloging.

Other settings, such as the font, dimensions, and content of the labels, are defined in the Label Configuration dialog box that you can access from the Label Manager. See Configuring Existing Label Types. If your library system or consortium processes materials centrally, all libraries and branches should agree on the same label stock, content, and configuration.

To use the label file again, you can save the labels in a .dat file format with a name and location you specify. When you want to access this label file, you can locate it and open it in Label Manager.

Some label stock contains sets of labels intended for a single item. For example, a label set may contain a spine label and two pocket labels. All three labels are attached to a single item, and they can be printed together.

To print labels you must set up your printing preferences on the computer where you are doing the cataloging or serials processing. The label printer must be set up in Microsoft Windows, and it must be connected to the workstation or the same local area network as the workstation.