Adjust Fund Balances Manually

You can manually adjust fund balances through the Adjust Fund Balances dialog box, which you access from the Fund workform. You can add a supplementary allocation, reduce the allocation, manually adjust the total currently encumbered, and manually adjust the total expended.

Important:
If you manually adjust the amounts encumbered or expended, and the fund is linked to a purchase order or invoice, there may be inconsistencies in the fund history display and in fund reports. For information on fund reports, see Acquisitions Reports.

To adjust the balances in a fund

1. Open the Fund workform.
2. Select Tools > Adjust Fund Balances on the Fund workform menu.

   The Adjust Fund Balances dialog box appears.

3. Choose one of the following values to adjust:

   Note:
   You can assign the beginning allocation only if there is no allocation amount already entered in the fund. See Assign the beginning allocation for a fund.

   • To add more money to the fund, click Supplementary allocation.
   • To reduce the budgeted amount, click Reduction in allocation.
   • To change the amount encumbered, click Manually adjust “Total currently encumbered.”

   Note:
   This option is unavailable for deposit account A deposit account is an account with a vendor that allows customers to pay all or a portion of the estimated annual billing in advance. Depending on the amount prepaid, the typical discount is from 1.5% to 4.5% more than with a regular plan, where invoices are paid after the receipt of titles. funds.

   • To change the amount expended, click Manually adjust “Total expended.”
4. Type a positive or negative number in the Amount box.
5. Type a reason for the change in the Note box.
6. Click OK to submit the changes.

   A new line appears in the Transaction list on the Fund workform, and the free balance for the fund is adjusted accordingly.