Assign the Beginning Allocation for a Fund

When you create a new fund, you specify the initial amount in this fund (beginning allocation). To assign the beginning allocation for a fund:

Important:
Be sure your funds and subfunds are set up properly before any transactions are performed. You cannot delete a fund after money has been allocated, encumbered, or expended. If monetary transactions are associated with the fund, it cannot be deleted until the next fiscal year rollover. You can view the fiscal year and its fund hierarchy in the Fiscal Year Explorer. See View the fiscal year and fund hierarchy.

Tip:
You can also transfer an amount from another fund, and specify this amount as the beginning allocation for the destination fund. See Transfer money between funds.

1. Open the Fund workform.
2. Select Tools > Adjust Fund Balances on the Fund workform menu.

   The Adjust Fund Balances dialog box appears with Assign Beginning allocation selected.

3. Type the beginning allocation amount in the Amount box.
4. (Optional) Type a note in the Note box.
5. Click OK to enter the allocation amount.

   The Fund workform opens with the beginning allocation amount.

6. Select File > Save to save the record.

Related Information

If the fund limits are set to $0.00, they are updated with the beginning allocation, but you can change the amounts. See Set fund encumbrance/expenditure limits.