Working with Fund and Subfund Records

Fund records track the finances for the purchase of library materials and services for the linked fiscal year. You can create an unlimited number of funds and subfunds. You can set up funds for sources of money that are based on fiscal budgets, gifts, grants, donations, and endowments. In addition, you can set up deposit funds to track accounts where you have deposited a certain amount of money with a supplier.

Once you set up your acquisitions budget, Leap makes the funds available to link to purchase orders and invoices. When you release the purchase order or pay the invoice, the system automatically encumbers or expends the linked funds.

Subfunds inherit the parent fund type. The Subfunds view allows you to see associated subfunds and quickly check spending within your materials budget.

To get to the Fund workform

• Create a New Fund.

  OR

• Find the fund record you want to edit, and open it in the Funds workform.

To get to the Fund workform for a subfund

• Create a New Subfund.

  OR

• Find the fund record by name for the subfund you want to edit, and open it in the Fund workform.

You can use the Fund workform to manage the fund and its subfunds, view the transaction history, and manage donors and balances.

From the Fund workform you can do the following:

• View or Edit the Fund or Subfund Record

• Adjust Fund or Subfund Balances

• Transfer Money

• Delete a Fund or Subfund