Printing a List of Review File Records

To list and print selected fields from the records in a review file:

Select Create Lists from the Function list.
Select the row of the review file that contains the data you want to list.
Click List Records. The List Format dialog box opens.
(Optional) Click Apply Saved List to select a saved set of list parameters.
Double-click the Type box and select a record type from the pop-up window.
Double-click the Field box and select a field, or All Fields, from the pop-up window.

Limit by PAID Field Date Range

Create Lists enables you to select PAID fields based on Paid Date or Invoice Date when formatting a list of order records. When you list fields from order records and select the PAID field, the Limit Paid Field Selection dialog box opens. To limit the list to PAID field data from a specific time period:

Select the Limit payments to a time period check box.
Select whether to limit by Paid Date or Invoice Date.
Specify a time period.
If you want to do comparative reports, select the Compare to another time period check box and specify a second time period.
If you do not want to limit the list to a specific time period, click Cancel to close the Limit Paid Field Selection dialog box and return to the List Format dialog box.

Course Record 09 (ITEM ID) Fields

When you list course reserve record '9' (ITEM ID) fields, Sierra includes the bib title and author information.

(Optional) Click Append to add another field to be listed and repeat the previous two steps. Alternatively, choose the Insert button to add a field before the selected field and repeat the previous two steps. You can specify a maximum of 32 fields to list. The fields are listed in the order in which they appear in the Fields to be listed table.
(Optional) Remove a field to be listed by selecting its row and clicking Delete.
Choose the formatting details of the printed list. You can specify the following information:
(Optional) Click Run in background to run the listing process in the background and continue other work in Sierra.

Run in background

The Run in background option forces Sierra to print your list in a background process. If your list is exceptionally long, choose this option to continue other work in Sierra while the list completes. When this option is not selected (checked), Sierra does not print the list in the background and you must wait for the list to complete or Cancel the process.

The review file being listed is always locked while the list is made, whether or not you select this option.

(Optional) Click Save This List to save your list parameters for use on additional review files. Saved parameter sets can include a maximum of 32 fields.
Click Print List to print the list or Close to exit the dialog box without printing a list of fields.
If the Select Printer dialog box appears, select a printer from the list and click OK.

Local Printer Limitation

You cannot print your list to a Local Printer if you select Run in background.

When list printing starts, Sierra opens a dialog box indicating print progress. Click Cancel to cancel the list printing process.

While the system prepares the list, the Status column of the Review Files tab reads "listing" and the Create Lists buttons are disabled for the selected review file. When the list is complete, the Status column reads "complete" and the Create Lists buttons are enabled.

Formatting a Printed List

Use the following options in the List Format dialog box to format a printed list.

Page heading: Enter the heading or title you want to appear on the report.
Starting record: Enter the record number on which to begin reporting.
Ending record: Enter the record number on which to finish reporting.
Number of blank lines between records: Enter the number of blank lines to leave between each record.
Number the records in the list: Select this check box to insert a number before each record in the printed list.
Display meanings of fixed-length fields instead of codes: Select this check box to display the meaning of fixed-length fields. If you do not select this check box, fixed-length field codes appear in the list.
Display each variable-length field on a new line: Select this check box to display each variable-length field on a separate line. If you do not select this check box, all variable-length fields appear on a single, wrapping line.
Print labels for variable-length fields: Select this check box to display field labels (MARC tags not included) for all variable-length fields. If you do not select this check box, only the values of the variable-length fields appear.
If listing bibliographic title, print it in uppercase: If you choose to list the record title from the bibliographic record, select this check box to have the title appear in uppercase letters. If you do not select this check box, the title appears as it is stored in the bibliographic record.
List box information (if present): Select this check box to print data from the checkin card's issue boxes. This option appears only if you use a review file containing holdings (checkin) records.

Saving List Parameters

You can review the list parameter sets saved on your system in the Saved Lists tab of Create Lists. Select a List Name in the lower portion of the tab to see the corresponding saved settings in the upper portion of the tab.

Select (check) the Template check box to make the saved criteria available to Create Lists Limited users.

Choose New to create a new set of parameters you can apply to review files.

Choose Edit to alter the selected parameter set.

Choose Delete to delete the selected parameter set.