Creating Volume Records in Catalog

To create volume records in Catalog, you must be assigned permission 782 (Create volume records). See Permissions Used by Sierra for more information.

To create a volume record using Catalog:

  1. Choose Catalog from the Function list.
  2. Create or retrieve a new bibliographic record. If you retrieve an existing bibliographic record and your search produces a browse list, select the record in the list, and then choose the Edit toolbar icon.
  3. Choose j Volume from the View drop-down list in the Summary tab.
  4. Choose Attach New Volume.
  5. Enter volume information in the Volume Statement field, and then choose Save.
  6. If there are item records attached to the parent bibliographic record and they are not already attached to a volume record, the system offers a list of those items. Select (check) the items to attach to the new volume record, and then choose Attach.
Volume Record Links

When viewing a volume record (choose Select in the Summary tab), you can choose the Edit | Link Existing Items or Edit | Attach New Items to link additional items to the volume record. The following restrictions apply to volume record links:

  • If an item is attached to a volume record, the item can link to the volume's parent bibliographic record, but no other.
  • If an item is linked to multiple bibliographic records, it cannot be linked to a volume record.
  • An item cannot be linked to more than one volume record.