Duplicate Authority Headings Reports
The Duplicate Authority Headings report shows authority record entries that match the valid form (MARC tag 1XX or UNIMARC tag 2xx) of an existing authority record.
Sometimes a duplicate authority heading is due to a newer version of a record that was loaded without overlaying the earlier version. In this case, you can decide which of the two records to delete. Sometimes the "duplicates" in the report are not actual duplicates. This can be the case with Name-Title authority records, which can contain subfields beyond |t. The Duplicate Authority Headings report does not check for additional subfields. For example, the following two fields from two different authority records are considered duplicates:
100 10 Austen, Jane,|d1775-1817.|tCorrespondence
100 10 Austen, Jane,|d1775-1817.|tCorrespondence.|kSelections
Report Contents
The Duplicate Authority Headings report shows the following information:
| Column Heading | Description |
|---|---|
| # | Row number for report entry. |
| Type | Type of headings report. |
| Entry | The heading information and record number of a duplicate MARC field in an authority record. For example:
Field: 100 1 |aZoubek, Charles E.,|d1913- |
| Cat Date | Date the record was cataloged. |
| Function | System function through which the heading was entered, for example "mcat" for editing MARC records in Cataloging. For a description of the Function codes, see Function Codes. |
| Group | If your library uses Statistics, this column displays the statistics group by which the heading was changed. |
| Login | User login of the operator who made the change. |
| Entry Date | Date and time the authority record was changed. |
To resolve these report entries, see Resolving Duplicate Authority Record Entries, below.
Reading the Duplicate Authority Report Entries
The Entry column provides the following information:
| Field | Data |
|---|---|
| Field | MARC field that is a duplicate, for example: 100 1 |aZoubek, Charles E.,|d1913- |
| Indexed as | Index and normalized index entry for the heading, for example: zoubek charles e 1913 |
| From: | Record number of the duplicate authority record, for example: From: a1186176 |
Resolving Duplicate Authority Record Entries
To resolve duplicate authority records, do the following:
- (Optional) You can view the record by selecting the heading entry in the report and selecting View.
- To view the reported heading in a browse list with surrounding headings, double-click the report entry. A browse list appears, highlighting the duplicate authority record heading and displaying a list of the authority record(s) that use that entry.
- Check the list of surrounding headings to ensure that the reported duplicate is a true duplicate. You can view any record in this list by selecting the record heading in the list and selecting View.
- If, after viewing the headings in the browse list, you are certain the authority records are true duplicates, you can delete one of the authority records:
- Select the highlighted record heading in the browse list, and select View.
- Select File | Delete Authority Record, and then click Yes in the confirmation dialog box.