Viewing Invoices by Vendor

To view invoices, you must be assigned permission 418 (View invoice records). See Permissions Used by Sierra for more information.

The Vendors function allows you to access a list of invoices for each vendor, as well as view invoices as they were entered into the system.

NOTE

Invoices display in view-only mode and cannot be edited. See Creating Invoices for information on entering invoices.

To view an invoices by vendor:

  1. Choose Vendors from the Function list.
  2. Retrieve a vendor record by searching a selected index or using the vendor hierarchy to locate the record.
  3. Select the Invoice tab. Sierra displays a list of invoices for the selected vendor. The system displays invoices by voucher number in descending order so that the most recent invoices appear first.
  4. Locate the invoice in the list you want to view and highlight it. You can sort the list by any column header or use the search box at the top of the screen.

To use the search box, enter an invoice number and choose Search. Sierra automatically highlights the invoice in the list. If the invoice number cannot be located, the system displays Not found in the status bar in the bottom right-hand corner.

  1. Choose View. Sierra displays the full invoice.
  2. To print the invoice, choose Print Inv.
  3. When finished viewing the invoice, choose Quit. Choose Yes at the prompt to return to the Invoice tab.