Set Find Tool Results Limits

The greater the number of records retrieved and displayed in the results list, the slower the retrieval time. To ensure optimal performance, a default retrieval limit is set in Polaris Administration, but you can change the limit for a specific search. You can also increase the amount of time the system will search before timing out. For information on Find Tool error messages and how you can resolve them, see Resolving Find Tool Search Issues.

Note:
For more information on the Find Tool profiles in Polaris Administration, see Setting Find Tool Profiles.

To specify how you want retrieval results to be handled:

Open the Find Tool.
Create your search query, but do not click Search yet.
Select the Settings tab.

Tip:
These settings remain in effect until you click New search or close the Find Tool. Changing the settings here does not affect the default settings in Polaris Administration. You can restore the default settings by clicking Reset to Default.

The Settings tab appears.

If you want to create a record set from the results, check Send Results to a New Record Set. See Create a record set from all the Find Tool results.
If you want to change the default settings, do the following:

Tip:
If the number of records returned in a search is equal to the retrieval limit, increase the retrieval limit to make sure all records that meet your search criteria are retrieved.

Type a different number to change the number of records that are retrieved in the Retrieval Limit box. The default limit is set in Polaris Administration with the profile Find Tool: Default number of records to return in a result set. See Set Find Tool Defaults. To set the retrieval limit back to the default, click Reset to Default.
Type a different number in the Search Timeout (sec) to increase or decrease the amount of time (in seconds) that the system will search before timing out. The default is 30 seconds.

Tip:
If you want Polaris to sort records, you must select a Sort by option on the Find Tool’s General page.

Check or clear the Use Initial Articles Table checkbox. If this box is checked, the initial article in a title is ignored if that article is defined in the Initial Articles table (see Defining Leading Articles).