Automatic Renewal Process

Items are eligible for automatic renewal, via the Notices Processing SQL job, when the item's assigned branch has set the Renewal: Auto-renew patron services parameter set to Yes. When the Notices Processing job runs, it checks the settings in the Notification options, Reminders parameter for the patron's registered branch. If the patron has items out that are eligible for auto-renewal, the items are renewed based on the number of days selected in the Almost overdue/Auto renew ______ days before an item is overdue field. The new due (renewal) date for an automatically renewed item is calculated by taking the current due date and adding the full loan period.

Automatically renewed items are included in the Almost overdue reminder notice. An e-mail will notify the patron that the item was renewed automatically, unless the patron has opted out of receiving this type of reminder notice. The library can set patron access options for the PAC that allow patrons to opt out of receiving reminder notices.

The conditions, such as patron blocks, that prevent manual renewals also prevent automatic renewals. In addition, automatic renewals are prevented for: hourly loans; course reserve items; eContent; ephemeral items; items with an assigned branch that charges patrons for renewals; overdue items; or items with loan periods less than the number of days before an item is overdue.

Note:
The due date for an INN-Reach item is calculated when the borrowing library receives the item and has no bearing on the due date of the item once it is checked out from the borrowing library to that library's patron. Auto-renewal is disabled for the lending library's items checked out to virtual patrons. For more information about Polaris and INN-Reach, see Setting Public Access Profiles and Parameters.