Sending Course Reserve Notices

You can send an email or print notice to primary and alternate course instructors, summarizing circulation statistics for their course reserve materials at the end of each semester. The notice also provides a way for instructors to respond and indicate items to be removed or added.

Notice Content

The notice reports all or selected active courses for a branch. (The report content is the same as the Circulation report Reserves Statistics by Course.) Both the report and the notice deal with active courses only, and contain circulation statistics for reserve items with a reserve status of On Reserve or Permanent Reserve. (They do not include reserve item records with a status of Not Reserved.) If an item is on reserve for more than one course, the statistics shown in the report are for the selected course only.

Note:
Polaris recommends that you allow the Course Reserve status to remain Active for a time after the end of the semester to allow reporting and notification from the staff client and the instructor’s PAC patron account.

Detailed content of the notice and report includes the following information:

List of items on reserve for each course
Course name (primary sort), including course number if available
Reserve Start and End date
Author (secondary sort). If there are multiple authors, only the first is included. If no author is listed, the entry is placed at the end of the report.
Title (tertiary sort)
Call number, including Volume and Copy if any
Barcode
Item material type (labeled Format in the report)
Owner - Instructor copy or Library copy
Circulation (sum of all check-outs and renewals) per title
Patrons - Total number of unique patrons transacting per title
Total number of items on reserve per course
Grand total check outs for all titles per course

Email notices include the following additional elements:

Subject - Course Reserve Summary. This text can be edited in Polaris Language Editor (WebAdmin).
Reply-to address - Can be specified for each branch in the Polaris Language Editor (WebAdmin). If none is specified, the notice uses the default reply-to address set in Polaris Administration (Notification options parameter; see Set up notification methods, e-mail options, and export location).
Footer - Text as defined in Polaris Administration (Notification options parameter; see Set up notification methods, e-mail options, and export location).
Default message - Attached are your current course reserve statistics. Please note any additions or deletions and return this notice to the library. The text can be customized in Polaris Language Editor.

Printed notices include the following additional elements:

Header - Course Reserve Summary. This text can be edited in Polaris Language Editor (WebAdmin).
Default message - Attached are your current course reserve statistics. Please note any additions or deletions and return this notice to the library. The text can be customized in Polaris Language Editor (WebAdmin).

Note:
The Polaris Language Editor (WebAdmin) is available on your library’s Web server. You must have the system-level System Administration permission WebAdmin access: Allow to use this application. For more information about using the Polaris Language Editor, see online Help for the application.