Integrating New OverDrive EContent

When the library purchases a new OverDrive title, bibliographic metadata about that title is automatically received by the Polaris API consumer service, formed into a MARC record, added to an import file, and positioned for import in the import jobs queue. Then, the bibliographic records are imported by the automatic import process, which uses settings in the OverDrive Vendor Account to create a resource entity for each record. The resource entity identifies the Polaris Vendor Account and provides the link to the electronic resource in the OverDrive repository. Beginning with the first record in the file, each bib is checked for a match between the URL syntax in the 856 tag and the information in the Polaris Vendor Account. If a match is found, a resource entity is created in the bibliographic record. See Resource Entities.

The automatic import process also creates eContent item records. During the import initialization, OverDrive is queried to find the number of copies. Based on the results of this query, 852 tags are created in the eContent bibliographic records. When the bibliographic records are imported, item records are created from the 852 tags and the fields in the template selected in the OverDrive Vendor Account. For more information, see EContent Item Records.

Once an 852 tag has been used to create an item record, a $9 subfield is added to the 852 tag so that it is not used again to create an eContent item record. When the Subfield 9 cleanup utility runs, the subfield $9 is removed.

Automatic Import Profile Selected in the OverDrive Vendor Account

The Integrated ebook Bibs PolarisExec import profile is set up to enable eContent integration for automatic imports. If you copy and rename this import profile, the renamed import profile must be selected in the Vendor Account workform.

Work with your Polaris site manager to create the import profile to select in the OverDrive Vendor Account. These are some guidelines when copying the Integrated ebook Bibs to create a new import profile for OverDrive automatic imports:

• Profile Setup tab - You can type a different name and description, but do not select a source file or a vendor account.
• Bibliographic Records tab - Work with your site manager to determine the duplicate detection options to set.
• Item Records tab - The Build item records, Using all available holdings/item fields must be selected, and the Embedded holdings field/MARC subfield mapping options should not be changed. Do not select a template because the item template used in automatic import processing is selected in the Vendor Account workform, not in the import profile.
• Authority Records tab - Leave the Do not save any records option selected.
• Record Sets tab - You can rename the record sets without affecting the automatic import.