Delete a collection

If a collection is not being used, it is automatically deleted when you remove it from the last branch with which it is associated. You can also manually delete a collection. Certain links prevent the deletion, and you must resolve the conflicts before the collection is deleted. For other types of links, you can choose to break the links and delete the collection, or cancel the operation. To manually delete a collection record.

1. List the collection in the Administration Explorer tree view. See List workstations in the Explorer.

Tip:
Right-click the collection and select Delete from the context menu to delete the collection without opening the collection record.

2. Right-click the collection in the Administration Explorer, and select Edit from the context menu. The Collection workform opens.
3. Choose one of these delete methods:

• Select File, Delete.
• Click the Delete icon   on the toolbar.
• Press CTRL+D.
• Press ALT+F+D.

The system checks for linked objects that use the Collection. These links prevent the collection from being deleted, and you must resolve the conflicts before deleting the collection. The message lists the number of linked objects:

• Item Records
• Reserve Item Records
• Item Templates
• Reserve Item Templates
• Serial Holdings Records
• Quick-circ Item records
• Standing Order Part Records

The system also displays a warning message and the count of linked objects if any of these features use the collection:

• Children’s PAC Search Limit
• Selection List Line Item Segments
• PO Line Item Segments
• Invoice Line Item Segments

For these links, you can click No (the collection is not deleted) or Yes (the collection is deleted). If you click Yes, the deleted collection is replaced by [None] in the linked objects.