Adding Text Files to Media Sets

If your library has acquired Document Indexing, you can` add text files to media sets and index them in the m segment of the Advanced Word Search index. You can search the data in these text files using the m: prefix in the WebPAC, after you have updated the Advanced Boolean Search page (srchhelp_X.html). You also can use Document Indexing to create indexes for image and other non-text media by creating a file of keywords associated with the media set, allowing patrons to search for the media set.

You can add an existing text file by importing it into a media set, or create a new text file by typing text directly into a new file through Media Management.

Adding an Existing Text File

  1. Retrieve a bibliographic record.
  2. Choose Go | Media.
  3. In the Media Manager window, navigate to the media set to which you will add a text file.
  4. Click once on the media set, then right-click.
  5. Choose Attachment | Load(File) from the right-click menu. The Open dialog displays.
  6. In the Open dialog, navigate to the text file you want to import and choose Open. The contents of the text file appear in the Display panel.
    You can edit the file when it appears in the Display panel.
  7. Choose the Save button from the toolbar to save the bibliographic record with your changes. When you save the record, Media Management automatically indexes the data in the text file.

Creating a New Text File

  1. Retrieve a bibliographic record.
  2. Choose the Media button from the toolbar.
  3. In the Media Manager window, navigate to the media set to which you will add a text file.
  4. Click once on the media set, then right-click.
  5. Choose Attachment | New from the right-click menu. A Text for Indexing icon appears in the Media Manager Window, and a blank "page" opens in the Display panel.
  6. In the Display panel, type the text you want to index.
  7. Choose the Save button from the toolbar to save the bibliographic record with your changes. When you save the record, Media Management automatically indexes the data in the text file.