Entering Substitution Phrases in Variable-length Fields

When you create or edit a record, you can enter permanent or temporary substitution phrases in variable-length fields. You can also use multiple substitution phrases in a variable-length field.

To use a substitution phrase in a variable-length field, do one of the following:

• Right-click the field into which you want to insert the substitution phrase. From the pop-up menu, choose Substitution phrases. In the dialog box that opens, select the phrase you want and choose Use. The phrase is inserted at the cursor location.
• Put the cursor in the field where you want to insert the substitution phrase. Enter the %ID code of the phrase you want to use and press Space. Then move the cursor to the next or previous field and the code is replaced with the value of the phrase.
• Enter a phrase's %ID code in the data entry section of the Insert Field dialog box, and then choose OK. The value of the substitution phrase replaces the %ID code in the record.