Maintaining Records for ArticleReach Requesting
ArticleReach uses union catalog features to create a unified database of all participating sites' bibliographic and holdings records on the ArticleReach Central Server. Local Servers automatically transmit updated records to the ArticleReach Catalog whenever a library makes changes to the local records.
To maintain records specifically for ArticleReach requesting, participating Local Servers must:
- Catalog local holdings according to specific cataloging practices.
- Configure record contribution to meet ArticleReach requirements.
Cataloging Local Holdings for ArticleReach Requesting
When cataloging local holdings fields that are to be contributed to the ArticleReach Catalog, keep in mind that ArticleReach must parse holdings fields to determine available years.
If your ArticleReach System has enabled the Enhanced Phrase Recognition for ArticleReach Holdings feature, ArticleReach can recognize specific English phrases in holdings fields, described below. The system does not recognize a phrase if it is not specified below.
| Phrase: | Example: | If the request date is: | Holdings are interpreted as: |
|---|---|---|---|
| XXXXX to XXXX | 2001 to 2006 | March 30, 2009 | 2001-2006 |
| current year | current year | March 30, 2009 | 2009 only (current calendar year) |
| current X years only | current 3 years | March 30, 2009 | 2007-2009 |
| last XXX years only | last 2 years only | March 30, 2009 | 2008-2009 |
| X year ago to present | 1 year ago to present | March 30, 2009 | 2008-2009 |
| X years ago to present | 3 years ago to present | March 30, 2009 | 2006-2009 |
| XXXX to X year ago | 2003 to 1 year ago | March 30, 2009 | 2003-2008 |
| XXXX to X years ago | 2003 to 2 years ago | March 30, 2009 | 2003-2007 |
| XXXX to X months ago | 2003 to 6 months ago | March 30, 2009 | 2003-2008 |
| XXXX to X months ago | 2003 to 6 months ago | September 30, 2009 | 2003-2009 |
Contributing Local Records for ArticleReach Requesting
To participate as a supplying site in ArticleReach, your library must configure its contribution of records so that the serials and journals you want to make available for ArticleReach requests are contributed to the ArticleReach Catalog. Typically, your Local Server must be configured to contribute the following:
- Bibliographic records with MARC 022 fields (containing ISSN and/or EISSN values in subfields 'a' and 'y').
- Checkin (holdings) records.
You can also contribute URL fields in either bibliographic records or item, order, or checkin records.
To configure your record contribution for ArticleReach requesting:
- You can edit the contribution codes for individual bibliographic and checkin records.
- Innovative can configure your Local Server to contribute bibliographic records based on the presence of a MARC 022 field in the record.
- Innovative can configure your Local Server to contribute URL fields in local records.